Administrative Assistant
2 weeks ago
Job Overview:
The Administrative Assistant is responsible for reviewing and analyzing financial and operational records within the restaurant to ensure compliance with established policies, procedures, and industry standards. This role involves auditing transactions, verifying accuracy, identifying discrepancies, and providing recommendations to improve efficiency, reduce costs, and ensure financial integrity.
Key Responsibilities:
- Audit Financial Transactions: Review daily sales, cash handling, and expense reports to ensure accuracy and completeness.
- Reconcile Cash, Credit and other Non Cash Transactions: Verify cash balances, proof of payment and compare against POS (Point of Sale) data to identify discrepancies.
- Analyze Inventory Records: Conduct post-audits on inventory levels and usage to prevent theft, spoilage, and discrepancies in stock.
- Review Vendor Invoices and Receiving process on COUPA: Cross-check invoices with purchase orders and delivery receipts to ensure proper billing.
- Ensure Compliance: Ensure that restaurant operations comply with internal policies, accounting standards, and legal regulations.
- Identify and Report Irregularities: Investigate any discrepancies, irregularities, or potential fraud, and provide a detailed report with findings and recommendations for corrective actions.
- Collaborate with Management: Work closely with the restaurant management team to implement improvements and corrective actions based on audit findings.
- Prepare Exemption Reports: Compile and present detailed reports on audit findings, providing actionable insights for management.
- Continuous Improvement: Suggest enhancements to auditing processes and tools to streamline operations and improve accuracy.
Qualifications:
- Vocational Graduate and 4 year-course Graduate; additional qualifications in Office Administration or related field is a plus.
- Previous experience as an administrative officer, administrative assistant, or similar role in a restaurant or hospitality industry preferred but not required
- Excellent organizational and time-management skills.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Strong verbal and written communication abilities.
- Attention to detail and problem-solving skills.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of basic accounting principles is a plus.
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