SHIPPING ASSISTANT
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Job Description:
The Shipping Assistant supports day-to-day logistics, document management, vehicle monitoring, and port/vessel operations across key logistics hubs in Davao and Cagayan de Oro. This role ensures smooth handling of Completely Built-Up (CBU) vehicles from vessel arrival to dealer delivery.
Duties & Responsibilities:
1. Vehicle Monitoring & Reporting
Encoding Vehicle Reports: Timely and accurate input of data into the Vehicle Monitoring system (tracking status, location, and movement of CBUs).
Defect Reporting: Perform quality checks upon receiving units; document, report, and elevate any physical or functional defects using designated checklists.
2. Documentation & Gate Pass Management
Delivery Documents: Receive, sort, organize, and file car carrier delivery documents, Waybills, and Delivery Receipts (DRs).
Gate Pass Support: Assist in processing, verifying, and issuing gate passes for vehicle release—including coordinate backups for non-standard or third-party shipping lines delivering directly to dealers.
Shipping Documentation Support: Prepare, cross-check, and process export/import documentation, manifests, and shipping instruction forms.
3. Vessel & Yard Operations
Loading & Unloading Support: Assist operational staff during the loading and unloading of CBUs at port terminals or yards in Davao/CDO.
Yard Coordination: Help organize units on-site for staging, inspection, and transfer to car carriers.
4. Administrative & Other Duties
Directives from Superior: Execute operational and administrative tasks assigned by the Immediate Supervisor or Manager.
General Shipping Support: Undertake supplementary logistical and administrative tasks required to maintain daily operations.
Qualifications:
Candidate must possess at least bachelor's degree in any field, BS in Marine Technology/Engineer is a plus.
At least 1 year experience specialized in Logistics/Supply Chain or equivalent is a plus
Proficient in the use of Microsoft Office
Must possess a driver's license restriction 1,2
Good Communication and Interpersonal Skills
Must be a team player; has the ability to work with a group of team members to achieve a shared goal or outcome in an effective way
Flexible, can work under pressure in a fast-paced environment
Has keen attention to details
Fresh Graduates are welcome to apply
Willing to be assigned in Davao City, and work on extended hours/shifting schedule, from Mondays to Saturdays
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