Assistant Finance Manager

1 week ago

Manila, National Capital Region, Philippines the Hive Full time

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality.

We're looking for people who want to make a meaningful impact on people's workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group's dynamic team and become a part of the community.

We are looking for an ambitious and driven Assistant Finance Manager whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Assistant Finance Manager works closely with the senior Finance team and Operations team to help with administrative and financial tasks, including invoicing, budget drafting, issuing purchase orders, and implementing and managing processes. The core focus of the team is to maintain the financial health of the business, and it's the Assistant Finance Manager's role to create financial reports and support the Finance manager in any needed tasks.

Responsibilities:
  • Prepare monthly and yearly account closing, ensuring all figures tally with Balance Sheet Notes schedule, IFRS Schedule & Interco Matrix.
  • Prepare for monthly Close Call and present the Profit and Loss & cash flow movement of the month.
  • Review monthly Landlord's Management Report.
  • Email monthly Landlord's Management Report to landlords.
  • Prepare financial performance and present during monthly EXCO meeting.
  • Prepare for Bi-weekly cash flow projection.
  • Assist and support country manager on monthly, quarterly and yearly EOM slides.
  • Review quarterly tax CP204 submission.
  • Assist in preparing yearly budget.
  • Check payment prepared by AP team.
  • Liaise with external auditor on yearly audit.
  • Liaise with external tax agent on yearly tax computation and submission.
  • Liaise with company secretary, Commissioner for Oath and banker.
  • Assist on quarterly stock count.
  • Involved in quarterly BS Notes review with Group Finance Team.
  • Support Malaysia Finance Team from time to time (if any).
  • Build solid relationships and give financial support across all departments and to vendors.
  • Assist management in the preparation of the annual and monthly budgets, forecasts, management reports and business plan.
  • Prepare balance sheet and P&L statements, ensuring the accuracy of all data.
  • Monitor cash flow position and forecast with division inputs on a need basis to provide timely and bi-weekly updates.
  • Support the Operations team in performing management accounting reporting, analyses, planning, budgeting and forecasting.
  • Review financial data and prepare monthly/annual reports.
  • Coordinate with project managers and local finance team on monthly reporting.
  • Ensure the effectiveness of AR and AP management by close monitoring of debtor and creditor accounts as well as timely reviewing invoice issuance and debt collection.
  • Ensure internal controls and records are in compliance with company and legal requirements.
  • Liaise with external and internal auditors, taxation advisors and company secretary as well as any related parties.
  • Closely collaborate with internal stakeholders, local operations and finance team.
Requirements:
  • Three to five years experience in a leadership position, ideally within finance and accounting.
  • Personable with strong verbal and written communication skills.
  • Exceptionally organized with the ability to multitask.
  • Thrives under pressure and is solution-oriented.
  • University Degree is an advantage.
  • Proficient in Excel and good drive.
  • Strong business and commercial acumen.
  • Prior experience in coworking, real estate, or startup business would be an advantage.
  • Fluent in English.
Benefits:
  • Competitive salary reflective of your growth.
  • Variety of discounts across our growing industry partners.
  • A comprehensive training academy to support your growth and longevity with us.
  • Education allowance to support external training.
  • A fun, dynamic working environment, working with a diverse, world-class team.
  • Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness.
  • An extra day of leave to celebrate your birthday.
  • An annual dedicated day to volunteer at a charity of your choice.
  • Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations.

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.

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