Administrative Assistant

3 days ago

Pasig, National Capital Region, Philippines Ateneo de Manila University Full time
Main Duties And Responsibilities

I. Provides frontline and Logistical Support to the MEQAU committee
  1. Assists MEQAU Chair in overseeing and monitoring the implementation of quality assurance activities such as but not limited to the following; evaluation of modules, evaluation of faculty stakeholder surveys, internal quality assessment, external accreditation, and other quality assurance initiatives.
  2. Facilitates the process of module and faculty evaluations by the students across all year levels and collates and organizes all evaluation data for review and analysis by the MEQAU using existing evaluation tools and platforms used (i.e., Google Forms, Canvas, etc.).
  3. Facilitates the process of module evaluation in Canvas or other platforms applicable by the assigned students.
  4. Facilitates the process of faculty evaluation in Canvas.
  5. Recommends improvements in the module and faculty evaluation process as needed.
  6. Ensures that the evaluations are accomplished promptly by the assigned students by coordinating with the year-level administrative assistants and module coordinators.
  7. Coordinates and corresponds with the OAD, OD, OSA, and other respective offices for quality assurance concerns (i.e., data gathering, submission of reports, etc.) and external accreditors and institutions.
  8. Provides secretarial and clerical support to the MEQAU head and its members.
  9. Oversees the work schedules and appointments of the MEQAU.
  10. Coordinates appointments and meeting schedules of MEQAU with school administrators, YLC/AYLC/faculty, students, and other stakeholders (internal and external).
  11. Drafts memos, correspondence, and other communication materials.
  12. Serves as receptionist, attending to the various stakeholders of MEQAU.
  13. Attends to queries and requests, and coordinates the flow of information internally and with other departments/organizations concerned.
  14. Organizes and monitors the MEQAU files, supplies, fixtures, and equipment.
  15. Receives, files, and safekeeps MEQAU records, mails, facsimile messages, and other communication materials, and ensures ease of retrieval.
  16. Monitors, purchases, and maintains sufficient stock of supplies.
  17. Assists in overseeing the physical upkeep of the office, ensuring that supplies, fixtures, and equipment are properly stored and in good condition.
  18. Assists in the preparation and conduct of MEQAU administrative activities (e.g., meetings, preparation for accreditation, evaluation of modules and faculty).
  19. Coordinates attendance and logistical requirements (e.g., venues, food, resources).
  20. Documents and takes minutes of meetings and/or proceedings of the Year Level.
  21. Informs the head of MEQAU of any administrative concerns and refers critical incidents that need attention.
  22. Provides logistical and administrative support for school-wide quality assurance activities.
II. Financial Management Support
  1. Assists in monitoring finances of the MEQAU ensuring that financial requests are correct and within budgetary limits.
  2. Keeps track of financial records and expense accounts of MEQAU.
  3. Prepares summary of expenditures.
  4. Processes and coordinates financial transactions, payments, and purchase requisitions of MEQAU, obtaining necessary approvals and documents.
  5. Follows up with the Central Accounting Office payments made, coordinates its status, and when necessary, arranges for bank deposits.
  6. Prepares reference materials for the yearly budget requests of the MEQAU.
  7. Performs other duties as may be required from the position.
Minimum Qualifications
Knowledge, Skills, and Abilities:
  1. Administrative and Logistical Support Skills — Knowledge of office procedures and systems; and the ability to draft memos, office budget, and expenses.
  2. Coordination Skills — Ability to proactively coordinate, mediate, and manage actions in relation to others.
  3. Communication Skills — Ability to communicate tactfully and sensitively with all types of personalities and predispositions, utilizing different media directed at different audiences/stakeholders.
  4. Service Orientation — Ability to relate with "customer" well - pleasing, warm, patient, and respectful in dealing with people; actively looking for ways to help people.
  5. Organization and Prioritization of Work — Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details.
  6. Documentation and Records Management Skills — Ability to manage files and records, take minutes and documentation, and keep matters confidential.
  7. Judgment and Decision Making — Ability to consider the consequences of potential actions to choose the most appropriate one, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  8. Technological Savvy — Ability to utilize information technology and computer and internet systems to accomplish tasks; proficient in MS Office Application.
Education And Experience Requirements
  1. Bachelor's degree.
  2. At least 3 years of relevant work experience; preferably with administrative or secretarial work experience.
  3. Experience working in an academic environment is an advantage.
#J-18808-Ljbffr

  • Administrative Assistant

    2 days ago

    Pasig, National Capital Region, Philippines Aurecon Full time

    Aurecon Pasig, National Capital Region, PhilippinesAdministrative AssistantAt Aurecon we see the future through a very different lens. Do you?Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?Are you driven by the opportunity to work on some of the most challenging and complex projects around the world...

  • Administrative Assistant

    7 days ago

    Pasig, National Capital Region, Philippines OCTO CONSTRUCTION CORPORATION Full time

    OCTO CONSTRUCTION CORPORATION is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. In this role, you will be responsible for supporting our team and contributing to the success of our organization.We are looking for someone who is able to work effectively in a team environment and has excellent communication...

  • Administrative Assistant

    3 days ago

    Pasig, National Capital Region, Philippines Novacell Telecom Full time

    On-site - Pasig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionEmployee Recognition and RewardsHoliday GiftsGovernment Mandated BenefitsInsurance Health & WellnessLife Insurance, HMODescriptionOffice Secretary Duties:Perform general clerical tasks such as data entry, filing, and document management.Manage and organize office records, documents, and...

  • Group Administrative Assistant

    4 hours ago

    Pasig, National Capital Region, Philippines Meralco PowerGen (MGEN) Full time

    NegotiableOn-site - Pasig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionWe are seeking a highly organized and detail-oriented Group Administrative Assistant to support the Chief Legal Counsel and the Legal Department. This role will provide administrative, coordination, and clerical support, ensuring the smooth operation of legal functions within the...

  • Timekeeping and Administrative Assistant

    7 days ago

    Pasig, National Capital Region, Philippines H2 Software Consulting Services Inc. Full time

    Key Responsibilities:- Manage employee timekeeping records and ensure accuracy in attendance data.- Assist with payroll preparation by compiling time and attendance information.- Handle employee inquiries related to time off, absences, and leave balances.- Support the HR team with administrative tasks, including file management and document processing.-...

  • Administrative Assistant US

    14 hours ago

    Pasig, National Capital Region, Philippines Global Staff Connections Full time

    As an Administrative Assistant, you will help support the client's Risk Management Group through a variety of tasks related to organization and communication. A successful candidate possesses strong customer service skills, adaptability to learn various software platforms, and excellent critical thinking skills.Qualifications:Graduate of Business...

  • Administrative Assistant

    3 days ago

    Pasig, National Capital Region, Philippines Gingersnaps Philippines Full time

    The Administrative Assistant is responsible for supporting the Visual Merchandising team by overseeing and facilitating various visual tasks across the stores. This role ensures the seamless coordination between departments, suppliers, and store teams to execute visual campaigns and installations effectively. The ideal candidate will possess strong...

  • Administrative Assistant

    5 days ago

    Pasig, National Capital Region, Philippines Offshore Business Processing Full time

    As an Administrative Assistant - HR at Offshore Business Processing, you will play a critical role in supporting the day-to-day activities of our HR department. Your responsibilities will include scanning and checking of HR files, filing of documents, Employee Engagement and Admin support, and other related tasks assigned by the...

  • Network and System Administrator Assistant

    4 days ago

    Pasig, National Capital Region, Philippines Tangent Solutions, Inc. Full time

    Job DescriptionWe are seeking an experienced system support professional to join our team. The ideal candidate will have a strong background in IT and excellent technical skills.Provides technical support to systems administratorsAssists with systems maintenance and managementManages technical information securely

  • Administrative Coordinator Assistant

    2 days ago

    Pasig, National Capital Region, Philippines Stealth Monitoring, Inc. Full time

    We are looking for a skilled and detail-oriented HR Admin Coordinator to support our team at Stealth Monitoring, Inc.About the RoleThe Human Resources Administrative Coordinator is responsible for the day-to-day operations of the human resources department, including conducting regular inspections and maintaining compliance with building regulations. This...

  • Executive and Administrative Assistant

    3 weeks ago

    Pasig, National Capital Region, Philippines CBD Resource Full time

    Job SummaryThe Executive and Administrative Assistant is a primary point of contact between the executive,internal and external stakeholders that provides administrative support to senior executives,enabling them to focus on strategic decision-making and organizational leadership. This roleinvolves managing the executive's calendar, coordinating meetings,...

  • Administrative Assistant

    4 days ago

    Pasig, National Capital Region, Philippines TraXion Tech Inc. Full time

    We are seeking an experienced Marketing Admin Assistant to join our dynamic marketing team. This individual will play a crucial role in supporting the marketing team's efforts by handling administrative tasks, coordinating with internal and external stakeholders, and ensuring timely delivery of marketing materials.About the PositionThe successful candidate...

  • Company Nurse cum Administrative Assistant

    3 days ago

    Pasig, National Capital Region, Philippines CPI Outsourcing Full time

    Job Summary:CPI Outsourcing is seeking a highly skilled Company Nurse cum Administrative Assistant to join our team. This individual will be responsible for providing medical support to employees while also performing various administrative tasks.Main Responsibilities:Provide medical assistance to employeesManage employee medical records and maintain...

  • Executive and Administrative Assistant

    2 days ago

    Pasig, National Capital Region, Philippines CBD Resource Full time

    Job SummaryThe Executive and Administrative Assistant is a primary point of contact between the executive,internal and external stakeholders that provides administrative support to senior executives,enabling them to focus on strategic decision-making and organizational leadership. This roleinvolves managing the executive's calendar, coordinating meetings,...

  • Administrative Assistant

    3 days ago

    Pasig, National Capital Region, Philippines Orica Limited Full time

    Orica Limited is a leading provider of products and services that help customers improve their productivity and efficiency. We are currently seeking an experienced and highly organized individual to fill the role of Administrative Assistant - Field Operations.About the JobThe successful candidate will be responsible for handling enquiries from supported...

  • Administrative Assistant

    4 hours ago

    Pasig, National Capital Region, Philippines SMC Repairs & Maintenance Full time

    On-site - Pasig Fresh Graduate/Student Bachelor Full-timeJob DescriptionDescriptionCompany OverviewSMC Repairs and Maintenance Inc. is an Operations, Maintenance, and Management (OMM) subsidiary of San Miguel Corporation.The primary purpose of the company is to engage in, manage, and carry on the business of repair, maintenance, warehouse management, and...

  • Administrative Assistant

    7 days ago

    Pasig, National Capital Region, Philippines Motrotrade Nationwide Corporation Full time

    Job SummaryWe are looking for a highly organized and detail-oriented Branch Marketing Assistant to join our team at Motrotrade Nationwide Corporation.Key TasksThe successful candidate will be responsible for:Managing stock levels and ensuring accuracy of customer data.Preparing necessary files, reports, and documents.Monitoring system performance for timely...

  • Administrative Coordinator

    2 days ago

    Pasig, National Capital Region, Philippines Aurecon Full time

    Aurecon, a global engineering and infrastructure advisory company, seeks an experienced administrative professional to support its teams.About the RoleThe successful candidate will provide high-quality administrative support to the SAVI Buildings Service Group and other office administration teams. This includes:Assisting with staff onboarding and...

  • Administrative Assistant

    3 days ago

    Pasig, National Capital Region, Philippines Professional Parking Management Corporation Full time

    Professional Parking Management CorporationOn-site - Pasig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionThe role involves managing recruitment and selection processes, including job posting, screening, and coordinating interviews. Responsibilities also include procurement management, handling purchase requisitions, supplier negotiations, and ensuring timely...

  • Executive Assistant

    3 weeks ago

    Pasig, National Capital Region, Philippines Philippine Football Federation Full time

    Role DescriptionThis is a contract on-site role for a Executive Assistant. The Executive Assistant will be responsible for providing executive administrative assistance, managing diaries, and utilizing clerical skills to support daily operations.QualificationsPersonal Assistance and Executive Administrative Assistance skillsStrong communication...