Purchasing OfficerFilled

1 week ago

Davao City, Davao, Philippines Dusit Thani Dubai Full time

Job Description

PRIMARY RESPONSIBILITIES:

Receive purchase requests from other departments in the hotel and forward them to the purchasing manager for pricing.
Call quotations from suppliers and arrange samples when required.
Submit the purchase requisition to the requesting department with prices for signature and forward to Financial Controller and General Manager for approval.
Raise the LPO's.
Assist the purchasing manager in all documentations.
Make cash purchases for those items not available by credit.
Maintain the purchasing logbooks and filing system.
Ensure all items are delivered on time.

ADMINISTRATIVE RESPONSIBILITIES:

Check and ensure that the job assigned has been effectively completed on a timely basis and according to hotel's expectations.
Recommend corrective actions for unfavorable variances in job standards and budget commitment.
Establish two-way communication within and related departments.
Communicate effectively with guests, subordinates, immediate supervisors, and other section heads.
Manage time effectively by meeting deadlines.
Identify and solve problems in a professional manner.
Assist others to ensure the operation runs smoothly and effectively.
File finance and administrative documents including supplier contracts.
Process office supply requisitions.

TECHNICAL RESPONSIBILITIES:

Know and understand the job roles and responsibilities of all positions in the department and be able to perform the tasks as required.
Know and understand policies of the department and company well and can guide others to perform the job too.
Recognize good quality products and presentation.
Check and improve all service standards established by the company.
Supervise staff activities if applicable to maximize revenue and minimize costs.
Provide assistance to the staff when required during busy periods.
Maintain personal grooming standards.
Conserve energy and water at all times without decreasing guest comfort.
Manage waste by reducing and recycling, and efficiently using all resources.
Know the requisition point and par stock of products used in the department such as stationery, guest supplies, paper supplies, etc.

COMMERCIAL RESPONSIBILITIES:

Communicate effectively with guests, clients, business partners, and other employees.
Be a good salesperson to promote the hotel's image and business.
Participate in community projects or activities to promote the hotel's image and improve community relationships.

HUMAN RESOURCES RESPONSIBILITIES:

Evaluate the performance of yourself and other employees in your responsibilities objectively.
Provide training to employees in your department regularly.
Motivate other employees to grow within the company.
Develop yourself to be a better supervisor/manager.

RELATIONSHIP:

OTHERS:

ACCOUNTABILITIES:

Represent Dusit's brand and its values at all times. Establish relationships and deliver an exceptional guest experience while promoting Thai graciousness.

COMPANY'S CULTURE:

Communicate and fully embrace the Company's culture (our Vision, our Mission, and our Values), lead by example, and cascade to all your subordinates – "Proud to belong and to contribute."

CONFIDENTIALITY:

Ensure confidentiality and secure storage of all intellectual property and databases, both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure Hotel, Customer, and Staff information or transactions are kept confidential during or after employment with the company.

JOB REQUIREMENT:

Minimum education of Bachelor degree in Business Administration or relevant discipline.
Practical experience in purchasing function of at least 2 years. Exposure in the hospitality business is desirable.
Good English communication skills, both written and spoken.
Computer literate.
Possess a professional disposition with good communication and interpersonal skills.

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