HR–Admin Officer
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About the role
The HR–Admin Officer provides administrative and coordination support across human resources, other departments, and office operations. The role focuses on managing finance-related requests and documentation for company events and employee engagement activities, while supporting HR administration and helping ensure compliance with applicable labor laws and internal policies.
Key responsibilities
- Prepare and submit cash advance requests and ensure timely liquidation with complete supporting documents.
- Process employee and business-related reimbursement requests in accordance with company policies.
- Prepare budget proposals for company events, employee engagement activities, and other initiatives.
- Request and evaluate quotations from suppliers and service providers.
- Coordinate with suppliers, partners, Finance, HR, and internal teams to support event planning and delivery.
- Handle billing-related documents and follow up on invoices, payments, and other finance requirements.
- Maintain and organize HR and administrative records, files, and documentation.
- Provide support with routine HR processes and employee-related administrative requests.
- Assist with office administration and other operational requirements as needed.
- Keep up to date with applicable labor laws and regulations.
- Support the organization in following labor-law requirements and internal HR policies.
- Assist with labor-related documentation or case coordination when required.
- Handle ad hoc tasks and projects assigned by management.
- Work Monday to Friday for 8 working hours per day, excluding lunch breaks.
What we're looking for
- Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
- Experience in HR, administrative, finance coordination, or a similar role.
- Sound knowledge of applicable labor laws and regulations.
- Experience handling labor cases is an advantage.
- Strong organizational, coordination, and follow-up skills.
- Careful and accurate when preparing financial and administrative documents.
- Good communication and interpersonal skills, with the ability to work effectively with employees, suppliers, partners, and other departments.
- Proficient in different Office tools.
- Able to manage competing priorities and handle confidential information with discretion.
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