ACCOUNTING MANAGER

Duties and Responsibilities:

Accounts Receivable (AR) Management:

1. Oversee the entire accounts receivable process, including invoicing, collections, credit approvals, and cash application.
2. Monitor and manage customer accounts, ensuring timely payments and maintaining appropriate credit limits.
3. Conduct regular aging analysis and prepare AR performance reports for management.
4. Resolve escalated disputes related to billing, credit terms, and payment discrepancies.
5. Develop and implement policies to optimize AR turnover, reduce overdue receivables, and minimize bad debts.

Accounts Payable (AP) Management:

1. Supervise the accounts payable process, ensuring timely and accurate processing of vendor invoices and payments.
2. Review and approve payment runs, ensuring compliance with payment terms and company policies.
3. Manage vendor relationships, addressing payment-related inquiries and disputes effectively.
4. Perform regular AP aging analysis and maintain accurate records of liabilities.
5. Establish internal controls to prevent duplicate payments and detect potential fraud.

SAP System Oversight:

1. Act as the subject matter expert for SAP modules related to AR and AP, ensuring efficient and accurate financial transactions.
2. Configure, maintain, and troubleshoot SAP systems to meet the needs of the accounting department.
3. Train and mentor team members on SAP functionalities and ensure consistent system utilization.
4. Collaborate with IT and SAP consultants to implement upgrades, system enhancements, and process automation.
5. Generate custom SAP reports and dashboards to provide actionable insights into AR and AP performance metrics.

Process Improvement and Internal Controls:

1. Analyze current AR and AP workflows and identify opportunities for process improvement using SAP capabilities.
2. Develop and implement policies, procedures, and controls to enhance efficiency and accuracy in AR and AP operations.
3. Ensure alignment of AR and AP processes with accounting standards, company policies, and regulatory requirements.
4. Integrate SAP systems with other financial tools and third-party applications to streamline operations.

Team Leadership and Coordination:

1. Lead, train, and supervise the AR and AP teams to achieve departmental goals.
2. Assign tasks and monitor team performance, ensuring compliance with deadlines and accuracy in deliverables.
3. Foster collaboration between AR, AP, and other departments such as sales, purchasing, and finance.
4. Encourage a culture of accountability and continuous learning within the team.

Reporting and Compliance:

1. Prepare and present AR and AP reports, including cash flow forecasts, aging summaries, and key performance indicators (KPIs).
2. Support internal and external audits by providing accurate and timely documentation of AR and AP processes.
3. Ensure compliance with accounting standards (e.g., IFRS or GAAP) and regulatory requirements.

Strategic Initiatives and Support:

1. Partner with senior management to align AR and AP strategies with overall business objectives.
2. Provide financial insights to support decision-making related to cash flow, working capital, and vendor/customer management.
3. Lead initiatives to adopt best practices and emerging technologies in AR, AP, and SAP processes.

Qualifications:

1. Educational Background:

   • Bachelor’s degree in Accounting, Finance, or a related field.

2. Work Experience:

   • At least 5 years of experience as an Accounting Manager or Accounts Receivable Manager or Supervisor, preferably in an FMCG or fast paced environment.

3. Technical Skills:

   • Proficiency in accounting software and systems, with experience in SAP system being an advantage.
   • Strong analytical skills with the ability to interpret complex financial data accurately.
   • Excellent report writing and financial documentation skills.

4. Communication and Interpersonal Skills:

   • Strong verbal and written communication skills for effective interaction with team members, management, and external stakeholders.
   • Proven ability to collaborate effectively across departments and with diverse teams.

5. Attention to Detail:

   • A keen eye for detail to ensure accuracy in financial transactions and reporting.
   • High level of precision and thoroughness in handling accounts receivable processes.

6. Management and Leadership:

   • Strong time management