Team Associate, Manila

Job Description - Team Associate )

Team Associate - ( )

Grade : G5

Contractual Arrangement : Fixed-term appointment

Contract Duration (Years, Months, Days) : 2 years

Job Posting

Oct 6, 2026, 4:47:54 AM

Closing Date

Oct 20, 2026, 9:59:00 PM

Primary Location

Philippines-Manila

Schedule

Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The mission of the WHE is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

WHE brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. WHE is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

DESCRIPTION OF DUTIES

1. Oversee and monitor the information flow in IHR, screening, sorting, analysing and identifying areas requiring action by the supervisor;
2. Ensure effective and timely follow-up on requests for information, briefings and other actions emanating from the office of the supervisor, liaising with other WHE programme areas, as appropriate;
3. Receive visitors and telephone calls with tact and discretion and act according to the nature and urgency of each, including redirecting as appropriate. Provide background information for appointments with official visitors and/or staff members.
4. Maintain the agenda and calendar by scheduling meetings and/or rescheduling. Sowing to disruption by unforeseen events, redirects visitors and callers as necessary.
5. Disseminate information on administrative procedures to GS staff in the team/department and assist staff in adhering to WHO administrative procedures.
6. Monitor requests for goods and services, including receipt, payment and inventory requirements.
7. Coordinate and monitor office space requirements in liaison with relevant units as required.
8. Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports ensuring adherence to the WHO style and format, checking language and grammatical accuracy and conformity with procedures prior to submitting for signature/clearance;
9. Analyze incoming correspondence and requests in the light of background material, instructions, policies and precedents, researching, obtaining and attaching background information in anticipation of the responsible officer's needs, or redirecting them as appropriate, identify and highlight incoming documents and attach background information and identify areas requiring action by professional staff, drawing their attention to specific items.
10. Ensure the technical reports and documents are in line with WHO standards, rules, practices and procedures, editing and correcting them as necessary prior to their submission for signature or clearance of relevant authority.
11. Using appropriate tracking tools, follow-up on responses and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.
12. Ensure the timely appointment/renewal of contract, initiating request for temporary and fixed-term.
13. Assist in the recruitment of consultants, temporary professional staff and temporary advisers by initiating the relevant administrative formalities. Monitor status and maintain follow-up system;
14. Initiate, through the Global Management System (GSM) procurement module, procurement requisitions for goods and services such as Consultants, Agreements for Performance of Work, Technical Services Agreements, and General External Services; and
15. Monitor and record receipt of deliverables and initiate and monitor payments as needed.
16. Assist the supervisor in all aspects of project monitoring, financial and technical project management, including monthly reconciliation of funds and following up of outstanding encumbrances in close coordination with WHE programme area, Management and Administration; and
17. Provide the supervisor with timely budget information on project and task budget ceilings, award budgets, expenditure, and funds available, as required.
18. Open, organize and maintain general/project files, in close collaboration wi