Payroll Specialist, WFH, Night Shift
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About the role
We are seeking an experienced Payroll Specialist to support our growing organization. This role will manage end-to-end semi-monthly payroll processing, generate journal entries for finance, administer onboarding and benefits, and serve as the main point of contact for payroll-related inquiries.
Key responsibilities
- Process semi-monthly payroll, ensuring precise calculation of earnings, deductions, benefits, reimbursements, and commissions
- Maintain multi-state compliance, including state tax registrations, withholding updates, State Unemployment Insurance (SUI), and reciprocity rules
- Coordinate payroll adjustments for new hires, terminations, promotions, and compensation changes
- Prepare and post clean Payroll Journal Entries for the finance team following each cycle
- Lead year-end payroll tasks, including W-2 distribution, tax reconciliations, and reporting
- Manage end-to-end employee onboarding: I-9 verification, documentation, account setup, and system access coordination
- Administer employee benefits enrollment, qualifying life event changes, terminations, and employee support
- Act as the primary liaison between internal staff, benefits vendors, and insurance brokers
- Maintain centralized, compliant employee files and HR records
- Research and resolve payroll discrepancies and ad-hoc employee inquiries
About you
- 3–5 years of direct U.S. payroll processing experience for multi-state organizations
- Strong familiarity with federal, state, and local tax regulations, wage and hour rules, and statutory benefits
- Hands-on experience creating payroll journal entries and collaborating directly with accounting teams
- Proven track record administering employee onboarding and benefits programs
- High attention to detail, strong analytical skills, and absolute discretion with confidential data
- Excellent written and verbal communication skills
- Experience processing payroll within the construction or field services sector (preferred)
- Proficiency with modern HRIS and payroll platforms such as ADP, Gusto, Paylocity, or Quickbooks Payroll (preferred)
- Working knowledge of ACA, FMLA, and standard U.S. labor law compliance (preferred)
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