Virtual Strata

About the Opportunity

Are you looking to transition your strong finance and administration skills into a fully remote, flexible career? We are proactively assembling a premier talent pool of detail-driven professionals for upcoming roles supporting growing strata management operations. As a vital behind-the-scenes administrator, you will be the driving force that ensures flawless financial records, seamless audit processes, and highly efficient daily communications.

Your Core Duties

• Invoicing & Ledger Management: Issue routine debtor and specialized Building Management Statement (BMS) invoices, execute financial reversals, and accurately process administrative charge adjustments within the primary accounting software.

• Building Audit Compliance: Take charge of the audit workflow by gathering, organizing, and formally submitting essential compliance and building audit documentation across various portfolios.

• Accounts Inbox Control: Act as the primary manager of the central accounts mailbox. You will triage daily incoming tasks, handle general correspondence, and efficiently distribute client engagement letters.

• Team Collaboration & Tracking: Maintain highly organized internal records to guarantee compliance with strict timelines, all while providing the wider team with clear, consistent project updates.

Systems You Will Master

• StrataMax / TRMax: Your primary platform for daily strata financials, levy updates, invoice processing, and charge adjustments.

• Monday.com: The central hub for tracking daily tasks, managing complex workflows, and collaborating with your team.

• Microsoft 365: Utilizing Outlook and Teams for managing the shared accounts inbox, internal communications, and virtual meetings.

What You Bring to the Table

• Professional Background: Demonstrated experience in billing, general accounts administration, or specifically within strata and property management.

• Precision & Detail: An uncompromising commitment to accuracy, especially concerning financial data entry and ledger adjustments.

• Communication Mastery: Polished verbal and written English skills to engage professionally with internal teams and external stakeholders.

• Work Style: A highly organized, self-starting professional who manages time flawlessly and thrives in an autonomous remote setup while remaining a strong team player.

• Software Savvy: Confident in navigating Microsoft Office applications and adapting quickly to complex, cloud-based property management platforms.