Sr Accounts Payable Officer

Flat Planet is seeking a detail-oriented and proactive Accounts Payable Officer to join a growing Australian construction organization. This role is ideal for someone with strong accounts payable experience, excellent attention to detail, and a background in managing subcontractor and creditor payments within a fast-paced environment.

If you thrive on accuracy, enjoy process improvement, and have experience supporting finance operations in the construction industry, we'd love to hear from you.

Job Summary

As an Accounts Payable Officer, you will play a key role in the day-to-day management of subcontractor and creditor accounts, payment processing, bank reconciliations, and regulatory compliance. You will work closely with the Finance team to ensure timely payments, maintain accurate records, and support ongoing process improvements.

Job Description

Accounts Payable & Subcontractor Management

• Process and manage creditor invoices and subcontractor claims

• Maintain accurate records of subcontractor documentation and authorizations

• Monitor and follow up outstanding claims in accordance with relevant payment requirements

• Manage subcontractor insurance documentation and compliance records

• Prepare and process weekly payment runs including EFT and BPAY transactions

• Generate remittances and maintain payment documentation

• Respond to creditor and subcontractor inquiries via phone and email

• Maintain records relating to subcontractor bank guarantees

• Perform accounts payable ledger reconciliations

• Investigate and resolve payment discrepancies and irregularities

Bank Reconciliation

• Process deposits, direct debits, and banking transactions

• Prepare payment consolidation reports

• Generate bank payment files for subcontractor payments

• Reconcile bank statements and resolve variances promptly

Compliance & Financial Reporting

• Ensure compliance with relevant accounting regulations and industry requirements

• Review subcontractor compliance documentation, including insurance and statutory declarations

• Support year-end audits by preparing documentation and financial records

• Assist in implementing process improvements and compliance initiatives

Administration

• Maintain and archive finance documentation and records

• Support the preparation of financial reports

• Provide administrative support to the Finance team as required

• Assist with ad hoc finance and administration projects

Team Support

• Collaborate with project teams and internal stakeholders

• Support finance team activities and departmental objectives

• Contribute to a positive and collaborative team environment

Qualifications

Essential

• Minimum 3 years' experience in Accounts Payable, Accounts Officer, or similar finance role

• Strong understanding of accounts payable processes and reconciliations

• Experience handling subcontractor and creditor payments

• Proficiency with ERP/accounting systems

• Advanced Microsoft Excel skills

• Strong attention to detail and organizational skills

• Excellent verbal and written communication skills

• Ability to manage multiple priorities and meet deadlines

Highly Desirable

• Experience supporting Australian businesses

• Construction, engineering, or infrastructure industry experience

• Experience using Jobpac or similar construction accounting software

• Knowledge of Security of Payment (SOPA) requirements

• Experience managing subcontractor compliance and documentation

Work Setup & Budget

• Work Arrangement: Onsite

• Location: Makati City

• Shift: Australian Business Hours

• Employment Type: Full-Time

• Salary: Competitive and commensurate with experience