PROCUREMEN ASSISTANT

Job Summary The Procurement Assistant supports the purchasing operations by sourcing, processing, and monitoring the timely delivery of food, beverage, and non-food supplies required for restaurant operations. The role ensures accuracy, cost-efficiency, and compliance with company purchasing policies while maintaining good relationships with suppliers and coordination with store operations and warehouse teams. Duties and Responsibilities Assist in sourcing, canvassing, and comparing supplier quotations for F&B ingredients, packaging, cleaning materials, and equipment. Prepare and process Purchase Requests (PR) and Purchase Orders (PO) based on approved requisitions. Coordinate with suppliers for order confirmation, delivery schedules, and lead times. Ensure that all purchases are aligned with the approved budget and standard item specifications. Maintain an updated list of accredited suppliers with complete documentation (BIR, permits, certifications). Follow up on pending deliveries and monitor supplier performance based on quality, timeliness, and reliability. Assist in the evaluation and renewal of supplier accreditation and contracts. Coordinate with Warehouse or Commissary for stock replenishment and monitor critical stock levels. Encode and update procurement data in the company’s inventory or ERP system. Support cost-saving initiatives by identifying alternative suppliers or better-priced materials without compromising quality. Ensure completeness and accuracy of procurement records (POs, DRs, invoices, canvass sheets). Coordinate with Accounting for payment processing and reconciliation of supplier invoices. Follow company procurement policies and comply with internal control and audit requirements. Liaise with restaurant branches for purchase requirements, delivery concerns, and emergency orders. Provide regular procurement reports to the Procurement Officer or Management. Support administrative tasks related to purchasing, such as filing, record-keeping, and document tracking. Qualifications Bachelor’s degree in Business Administration, Supply Chain Management, or related field. At least 3 year of experience in purchasing, preferably in an F&B or hospitality setup. Knowledgeable in sourcing raw materials, packaging, and restaurant consumables. Proficient in MS Office (Excel, Word) and inventory management systems. Strong attention to detail, negotiation, and organizational skills. Can work under pressure and manage multiple purchase requests. With good communication and coordination skills. Key Competencies Accuracy and Attention to Detail Sense of Urgency and Time Management Integrity and Confidentiality Teamwork and Collaboration Analytical and Problem-Solving Skills Working Conditions Office-based with regular coordination with commissary and restaurant outlets. May be required to visit suppliers or conduct on-site inspections when needed. Standard working hours with possible overtime during peak operations. #J-18808-Ljbffr