Project Secretary

Join Haskoning as a Project Secretary / Document Controller for the Bacoor Reclamation and Development Project in Metro Manila, Philippines. We are looking for an experienced Project Secretary / Document Controller to join our site-based team, overseeing the construction of a landmark reclamation project. The expected project duration is 2 years, and the position is for 23 months. Job Responsibilities What you will do as Project Secretary / Document Controller Report directly to the Engineer’s Representative and undertake administrative tasks, ensuring smooth running of the project activities, and supporting the entire site supervision team. Ensure flow, completeness, and integrity of all information incoming and outgoing (documents, drawings, files, etc.) in the various electronic platforms used by the team. Ensure that all state-of-the-art electronic document control systems are in place. Actively manage all project information through Digital Ways of Working. Coordinate with Haskoning head office and other projects on all relevant company matters. General Responsibilities: Maintain the common data environment, file storage, naming, and workflows. Maintain other information sharing platforms (i.e., SharePoint, Teams, paper, etc.). Set up and maintain project templates and forms. Manage workflows and authorizations to ensure document review and approval by authorized personnel prior to release. Update documents as necessary and ensure re-approval prior to use. Ensure changes and current revision status of documents are identified. Ensure relevant versions of applicable documents are available at points of use. Ensure documents remain readily identifiable and retrievable. Ensure documents of external origin are identified and their distribution controlled. Prevent unintended use of obsolete documents. Check on outstanding and overdue tasks and follow up with the persons involved. Draft documents under the supervision of others (i.e., minutes of meeting, reports, procedures, schedules, etc.). Assist in the monitoring of financial progress, petty cash control, invoicing to clients, and payments to suppliers, etc. Carry out all other administrative works that may be assigned by the project manager or required by the company from time to time in the course of the business. Join project meetings to support RHDHV senior staff as and when needed and taking minutes of meetings for finalization by the project team. What we offer At Haskoning, you will collaborate with an engaging and supportive team, enabling you to develop your skills and competencies. Additionally, we offer: A creative, digital, and dynamic environment. Work with passionate, dedicated, and supportive colleagues. A market competitive salary and healthcare benefits for you and your family. Organized team events designed to enhance team spirit and collaboration. Lifelong learning by offering you plenty of training & development opportunities. Requirements Profile and Competencies: Experience in electronic document control systems. Experience in Microsoft Office suite. Process-oriented and can work with minimal supervision. Excellent in oral and written communication in English. Analytical, self-exploring in finding solutions to problems. Detail-oriented and critical towards own work. Pro-active and open in communication. Trustworthy and adaptable. Qualifications and Experience: Graduate of any four-year course, computer or engineering background is a plus. Around 5-10 years work experience as document controller and admin related jobs. Available in short notice. Available full-time. At Haskoning, we are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered. Our mission of "Enhancing Society Together" drives us to create an environment that embraces each individual’s unique background, identity, and perspective. #J-18808-Ljbffr