Remote Facility Manager

About Us

We’re a team of virtual champions who help digital entrepreneurs all over the globe win their business battles and take back control of their personal and professional lives.

Our vision is to be a company for Filipinos by Filipinos. We take pride in our roots, taking care of our own and putting the wellbeing of our people first, while providing world-class virtual assistance services.

Job Description

This mid-to-senior-level role supports facilities and asset-management operations for a strategic advisory and project-management environment serving mobility and asset-intensive sectors. The Facility Manager will oversee preventive maintenance planning, FM contract and service-performance tracking, asset information, reporting, and process documentation, coordinating remotely with site-based teams and service providers. The role suits an experienced facilities professional who can manage operational detail independently and communicate clearly with stakeholders.

Responsibilities

Facility and Asset Operations

• Maintain accurate facility and asset records, preventive maintenance schedules, and work-order or service-request trackers.
• Monitor maintenance activity, recurring issues, deadlines, and follow-up actions with relevant site-based contacts.
• Support asset and maintenance planning by keeping operational information current and flagging gaps or risks.

Contracts and Service Performance

• Track FM contract requirements, service-provider deliverables, SLAs, and KPIs.
• Coordinate updates and action items with on-site teams, contractors, and other service providers.
• Escalate delays, unresolved issues, and service-performance risks to the appropriate stakeholders, keeping decisions and next steps documented.

Reporting and Process Documentation

• Prepare facility and asset-management reports, operational updates, and performance summaries for stakeholder review.
• Maintain facility-management procedures and supporting documentation, including SOPs and handoffs.
• Identify recurring operational or process gaps and recommend practical improvements that support service delivery and operational excellence.

Qualifications

• At least 5 years of facility-management experience; GCC experience, especially in the UAE, Saudi Arabia, or Qatar, is strongly preferred.
• Solid understanding of preventive planned maintenance (PPM) planning, FM contracts, service-level agreements (SLAs), and key performance indicators (KPIs).
• Hands-on experience using a Computer-Aided Facility Management (CAFM) or Computerized Maintenance Management System (CMMS), such as Maximo, FSI, Yardi, or a similar platform.
• Strong written English for reports, correspondence, and operational documentation.
• Able to work independently in a remote setup, with reliable internet and a quiet workspace.
• Well-organized and detail-oriented, with strong follow-through and confidence coordinating with site-based teams and service providers.

Preferred / Bonus Qualifications

• Degree in mechanical, electrical, or civil engineering, or a related field.
• CFM or FMP certification, or exposure to ISO 41001.

Schedule

• Aligned with Dubai business hours (Gulf Standard Time, UTC+4). Final hours to be confirmed.

Salary

• Competitive, based on experience.

Work Remotely

• Yes