Part-Time Accountant

Part-Time Accountant (Remote)

Company: eXpand AD
Department: Finance & Administration
Employment Type: Part-Time / Freelance Contractor
Work Arrangement: Fully Remote
Compensation: US$4–6 per hour
Working Schedule: Monday–Friday, 2:00 PM–4:00 PM US Eastern Time
Commitment: 10 hours per week

About eXpand AD

eXpand AD is a digital marketing and growth agency providing marketing, advertising, and digital services to clients.

We are seeking a detail-oriented Part-Time Accountant to manage bookkeeping, financial reporting, payment reconciliation, tax reporting support, administrative expenses, advertising expenditure, and client‑level financial performance.

The ideal candidate will have practical experience with US‑based businesses, digital marketing agencies, accounting software, Stripe, and US tax reporting requirements.

Key Responsibilities

1. Accounting and Bookkeeping

• Maintain accurate financial records and bookkeeping.
• Manage accounts payable (AP) and accounts receivable (AR).
• Reconcile bank accounts, credit cards, and payment platforms.
• Process and record invoices, receipts, expenses, and contractor payments.
• Maintain organized and auditable financial documentation.
• Monitor outstanding payments and follow up on overdue invoices.

2. CAPEX, OPEX and Budget Management

• Track capital expenditure (CAPEX) and operating expenditure (OPEX).
• Categorize and allocate business expenses accurately.
• Monitor budgets against actual expenditure.
• Track software subscriptions, advertising costs, contractor expenses, and recurring operational costs.
• Prepare budget‑versus‑actual reports.
• Identify unusual expenditure, cost overruns, and opportunities for cost control.

3. Administrative Cost Management

• Track administrative and general operating expenses.
• Monitor software, subscriptions, communications, banking, insurance, and professional service costs.
• Track recruitment, contractor, freelancer, and other administrative expenses.
• Maintain supplier invoices, payment records, renewals, and recurring service agreements.
• Allocate shared administrative expenses across departments, clients, or projects where appropriate.
• Prepare monthly administrative cost reports.
• Identify unnecessary, duplicated, or excessive expenditure.

4. Advertising and Campaign Accounting

• Track advertising expenditure across Google Ads, Meta Ads, TikTok Ads, and other advertising platforms.
• Reconcile advertising invoices, transactions, and campaign spending.
• Monitor advertising budgets and expenditure by client.
• Allocate advertising costs to the appropriate client, campaign, or project.
• Track campaign revenue and associated costs.
• Support campaign profitability and return‑on‑ad‑spend (ROAS) reporting using financial and advertising data.
• Identify discrepancies between campaign budgets, platform expenditure, and accounting records.

5. Client and Project Financial Management

• Maintain financial records for individual clients and projects.
• Track client revenue, retainers, subscriptions, project fees, and associated costs.
• Monitor client budgets, outstanding invoices, and payment status.
• Prepare client‑level profitability reports.
• Track revenue, direct costs, allocated overhead, and operating margins by client or project.
• Support management in evaluating client and project financial performance.

6. Stripe and Payment Reconciliation

• Reconcile Stripe transactions, payouts, and bank deposits.
• Record payment processing fees, refunds, disputes, and chargebacks.
• Investigate discrepancies between Stripe, bank accounts, and accounting records.
• Monitor incoming client payments and overdue balances.
• Reconcile payment gateway transactions with Xero or QuickBooks Online.

7. US Tax Reporting and IRS Compliance

• Maintain financial records and supporting documentation for US federal and state tax reporting.
• Support preparation of financial information for business tax filings.
• Maintain records of business income, deductible expenses, and contractor payments.
• Support applicable IRS reporting requirements and documentation.
• Assist with contractor tax documentation, including W-9 collection and 1099 reporting.
• Maintain records supporting applicable state sales tax reporting obligations.
• Track relevant tax deadlines, filing requirements, and outstanding documentation.
• Coordinate tax‑related records and requests with external US‑based CPAs or tax professionals.
• Assist with organizing