Documenation Associate

Duties and Responsibilities

• Sales Documentation Support
  • Assists in preparing and reviewing contracts, documents, and tax forms for condominium and subdivision sales;
  • Ensures all paperwork complies with company and legal standards and is properly filed;
  • Coordinates with internal teams and buyers to support smooth property ownership transfers; and
  • Helps maintain accurate records and supports efforts to improve documentation processes.
• Title Processing and Tax Coordination
  • Supports the processing of land titles and tax declarations by coordinating with the Bureau of Internal Revenue, Registry of Deeds, and local assessors;
  • Assists in preparing documents for payment and filing of real property taxes; and
  • Tracks progress and follows up on title processing with relevant agencies.
• Document Handling for Property Acquisitions
  • Assists in collecting and organizing legal documents for property purchases;
  • Coordinates with government offices for property verification and due diligence; and
  • Supports teams in preparing paperwork for land registration and title transfers.
• Reporting and Filing
  • Prepares and submits regular reports on documentation status and team accomplishments; and
  • Maintains an organized filing system for contracts, titles, and other important documents.
• Customer Service Support
  • Acts as a point of contact for buyers and internal teams regarding documentation status and requirements; and
  • Responds promptly and professionally to customer inquiries related to sales documents and property transfers.

• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint);
• Familiarity with document management systems or electronic filing tools;
• Understanding of sales documentation and contract basics;
• Knowledge of real estate title and registration processes (basic level);
• Ability to handle data entry accurately and efficiently;
• Strong organizational and time management skills;
• Basic knowledge of tax computation related to property sales (preferred);
• Good communication skills for customer and team interactions;
• Problem-solving mindset with attention to detail; and
• Willingness to learn and adapt to new software and processes.