Assistant Budget Analyst

Job Description

• Core Functions / Responsibilities
  • Regularly assess all projects in the system to ensure completeness and accuracy of budget information.
  • Act as a resource person providing general support to Country Offices (CO) for issues related to budgeting for new projects (BNP) process - interim budgeting solution.
  • Bring to the attention of Project Manager(s) any projects with incomplete budget information in order for the Country Offices (CO) to take advantage of existing project monitoring reports developed for them in the system.
  • Analyze, endorse, and track all BNP(s) received from Country Offices (CO) prior to uploading. Ensure that budget amounts are supported by signed donor agreements.
  • Facilitate the implementation of the monthly budget update exercise to ensure the timely update of budget in PRISM for active projects where actual expenses are exceeding the uploaded budget.
    • Evaluate mission justification for any requested exemption from providing the updated budget.
    • Guarantee that all revised budgets received for upload in relation to the quarterly exercise are properly and completely transported to the ERP on a timely basis.
    • Perform necessary follow up for pending budgets for revision and ensure that the targeted compliance rate is met.
    • Ensure the availability in the Intranet of the revised budgets as provided by missions per the latest budget uploaded in the ERP.
  • Assist in the monitoring of the Budget Consumption and Status Alerts (BCSA) system ensuring the overall timeliness and accuracy of the data from the system generated notification relative to project budget ratios and consumption providing support to users of the information in case of concerns and requests for clarifications.
  • Coordinate and conduct testing for enhancements of the BNP interim solution template before deployment.
    • Prepare the test materials and conduct testing for the enhancements of the BNP interim solution template before deployment
    • Document the test process performed and escalate identified test issues appropriately
    • Collaborate with PCST to continuously improve coverage and quality of test scenarios
  • Provide support in the actualization of prior year/s’ budget for all active projects.
  • Provide support in the implementation of the budget versioning functionality PRISM with the aim of reflecting approved plan scenarios based on different planning assumptions and store the relevant historical budget data to the system for analysis purposes.
  • Regularly monitor and review the monthly charges to the Terminal Emoluments General Ledger accounts.
    • Ensure that that all recorded transactions are approved by Panama Administrative Centre for separating Field staff and by MHRO for separating officials and HQ staff.
    • Analyze and validate the proper usage of each TE reserve account codes.
    • Provide Country Offices with exceptions noted during the analysis and make recommendations for correction.
  • Manage MBS and TE mailboxes and ensure timely and systematic archiving of budget files and related supports to IOM portal and local drives.
  • Perform such related duties as may be assigned.
• Education
  • University degree in Accounting, Finance, Business Administrations or a related field from an accredited academic institution
  • Two years of relevant professional experience in the field of accounting, budgeting or finance;
  • Preferably a Certified Public Accountant (CPA) or equivalent.
• Experience
  • Knowledge of accounting systems - Enterprise Resource Planning and/or SAP plus generally accepted accounting principles, International Public Sector Accounting Standards, and internal controls.
  • Experience in audit is an advantage.
  • Computer literacy including proficiency in MS Office applications.
• Skills
  • In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
  • Knowledge of financial rules and regulations.
  • Knowledge of International Public Sector Accounting Standards (IPSAS)
• finance accounting budget audit SAP/ERP

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