US Accounting Associate

3 weeks ago

Eastern Manila District, Philippines DOXA Talent Full time

Our Company At DOXA, we are dedicated to connecting businesses with top‑tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well‑being, ensuring you thrive both personally and professionally. The Role The Accounting Associate plays a key role in supporting the company’s financial operations, with a primary focus on Accounts Payable and collections support. This position ensures accurate invoice processing, timely payments, and effective communication with vendors and internal departments. The role also includes making collection calls and assisting the Accounts Receivable function as needed. The Accounting Associate reports directly to the Controller and works closely with the Senior Accountant and AR Specialist to maintain accurate records, streamline accounting workflows, and support a healthy cash flow. Location Must be in Philippines Environment Philippine candidates are allowed to apply Language Excellent communication skills WORK SCHEDULE 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays POSITION TYPE Full Time WORK ARRANGEMENT Remote Requirements Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience). 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting. Proficiency in multiple accounting software systems , including Hedberg (required), QuickBooks, NetSuite, and Microsoft Excel. Strong understanding of accounting principles and payables processes. Excellent communication and customer service skills — comfortable making professional collection calls. High attention to detail, accuracy, and ability to manage multiple priorities in a fast-paced environment. Responsibilities Accounts Payable & Expense Management: Verify and process vendor invoices promptly and accurately, ensuring proper coding and approvals. Prepare weekly check runs and online payments; apply available discounts when possible. Review and reconcile vendor statements; resolve discrepancies in pricing or quantities by coordinating with internal teams. Monitor and process credit card transactions and employee expense reports, ensuring compliance with company policies. Support month‑end close activities including AP accruals and reconciliations. Collections & Accounts Receivable Support: Make clear, professional, and timely collection calls to customers with outstanding balances. Follow up on overdue accounts and document communications in the system. Provide backup support for AR functions during absences or peak periods. Collaborate with the AR Specialist to ensure consistent communication and cross‑training coverage. Reconciliations & Reporting: Reconcile AP sub‑ledgers to the general ledger on a monthly basis. Generate and maintain accurate AP aging and cash requirements reports. Support the Controller in preparing weekly expense and revenue summaries. Process Improvement & Compliance: Identify opportunities to improve the payables workflow for greater efficiency. Ensure compliance with accounting standards and company policies. Support automation initiatives and ERP process enhancements in Hedberg. #J-18808-Ljbffr

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