WFH | QUANTITY SURVEYOR WITH ADMINISTRATIVE

WFH | QUANTITY SURVEYOR WITH ADMINISTRATIVE & PROJECT MANAGEMENT EXPERIENCE

We are seeking a detail-oriented Quantity Surveyor / Admin VA with strong project management skills to provide reliable estimating, administrative, and operational support to a variety of growing general trade businesses. You will be working closely with clients in specialized sectors—including landscaping, painting and paving, construction, and other trades—combining estimating accuracy with administrative efficiency to ensure every project runs smoothly from quotation to completion.

Key Responsibilities

1. Estimating and Quotation Support

Perform accurate take-offs and measure quantities from plans, drawings, and specifications.

Prepare comprehensive cost estimates and quotations, factoring in labor, materials, equipment, and subcontractor costs for various trade projects (e.g., landscaping, paving, construction).

Review project requirements to verify accuracy and ensure alignment with forecasted profit margins.

Source and compare supplier and subcontractor pricing for specific trades, equipment, and materials.

Ensure all estimates are completed accurately, submitted on time, and backed by well-organized supporting documentation.

2. Administrative & Executive Assistance

Manage daily email correspondence and respond to client or supplier inquiries promptly and professionally.

Maintain and organize calendars, schedule meetings, and handle follow-ups for the management team.

Prepare reports, spreadsheets, and other essential documentation as required.

Perform general administrative duties to support business Directors and operations teams.

3. CRM and Project Coordination

Manage project and client data accurately using CRM and job management systems.

Update job records, quotes, and progress notes to maintain real-time visibility on project statuses.

Assist in compiling detailed job files and liaise efficiently with on-the-ground operations teams.

4. Client Communication

Handle client communications with a high standard of professionalism via email and virtual meetings.

Coordinate with both suppliers and clients to facilitate smooth workflows and provide timely project updates.

Represent the company and our clients in a professional, customer-focused manner at all times.

Qualifications and Experience

Knowledge & Experience

At least 5 years of experience in estimating, administrative support, or similar roles, specifically within construction, landscaping, paving, or general service industries.

A strong background in cost estimation, pricing, or procurement is highly advantageous.

High proficiency with CRM tools and the Microsoft Office Suite (Excel, Outlook, Word).

Prior experience using Groundplan, Tradify, Fergus and other similar softwares is a strong PLUS.

Skills & Abilities

Excellent organizational and multitasking skills.

High attention to detail and accuracy in numbers.

Strong written and verbal English communication skills.

Ability to work independently with minimal supervision.

Proactive, resourceful, and committed to meeting deadlines.

System Requirements

Laptop or desktop with at least an Intel i5 processor (or equivalent).

Stable internet connection (50 Mbps or higher)

Working headset and webcam for virtual meetings.

Quiet, dedicated home workspace.

Why Join Us

Competitive pay based on experience

Long-term career growth opportunities

Permanent work-from-home setup