Admin Assistant Manager

4 weeks ago

Cebu, Philippines Interactech Solutions Inc. Full time
Job Summary:
Manage, monitor daily administrative services to ensure safe, secure and well-maintained facilities. Monitor and process necessary requirements pertaining to business operations with various government units and agencies.

Task/Responsibilities:

Facility Management:
 Oversee the maintenance and operation of all company facilities, including office premises,
equipment, and utilities.
 Develop and implement facility management policies, procedures, and standards to ensure a safe
and productive work environment.
 Coordinate with vendors and contractors for facility maintenance, repairs, and renovations as
needed.
 Conduct regular inspections to assess the condition of facilities and address any issues promptly.
 Manage facility-related budgets, including forecasting and cost control measures.

Administrative Support:
 Supervise administrative staff and oversee day-to-day administrative tasks, including mail
distribution, supplies inventory, and office upkeep.
 Develop and maintain efficient administrative procedures and systems to support the smooth
functioning of the office.
 Coordinate office logistics for meetings, events, and travel arrangements as necessary.
 Ensure compliance with company policies and local regulations related to administrative processes
and procedures.

Health and Safety Compliance:
 Implement health and safety protocols to ensure compliance with local regulations and company
standards.
 Conduct regular safety inspections and risk assessments to identify potential hazards and take
corrective actions.
 Provide training and guidance to employees on health and safety procedures and emergency
protocols.

Vendor Management:
 Manage relationships with external vendors, contractors, and service providers to ensure quality
service delivery.
 Negotiate contracts, service agreements, and pricing terms with vendors to optimize cost-
effectiveness and performance.
 Monitor vendor performance and address any issues or concerns in a timely manner.
Cross-functional Collaboration:
 Collaborate with other departments, such as HR, IT, and Finance, to support their facility and
administrative needs.
 Participate in strategic planning and decision-making processes related to facility management and
administrative operations.

● Preferably with Bachelor’s degree in Business Administration.
● With at least 3-5 years work experience in related field.
● Good to Excellent verbal and written communication skills
● With ability to establish and nurture beneficial business relationships.
● Possesses customer-oriented attitude
● Excellent organizational and multitasking skills
● Keen to details
● Proficient in MS Application (Excel, Word, PPT etc. )
● Knowledgeable in government compliance processes.
● Had experiences on Hotel or Casino is a plus.

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