Payroll Specialist

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Join to apply for the Payroll Specialist (olombia) role at DOXA Talent

The Role
The Payroll Specialist is responsible for managing the end-to-end payroll process for approximately 600 multi-state union and non-union employees. This position ensures timely, accurate payroll processing in accordance with collective bargaining agreements, internal policies, and all applicable federal, state, and local laws. The role supports HR, Finance, and external vendors, and plays a key role in audits, compliance, tax reporting, and system improvements.

The Role
The Payroll Specialist is responsible for managing the end-to-end payroll process for approximately 600 multi-state union and non-union employees. This position ensures timely, accurate payroll processing in accordance with collective bargaining agreements, internal policies, and all applicable federal, state, and local laws. The role supports HR, Finance, and external vendors, and plays a key role in audits, compliance, tax reporting, and system improvements.
This position also serves as the first point of contact for payroll inquiries and provides exceptional customer service, contributing to a positive employee experience.
Location: Candidates must be in Colombia.
Requirements
Education & Experience

• Bachelor’s degree in Business, Accounting, or a related field.
• Minimum of 5 years of hands-on payroll processing experience in a multi-jurisdiction environment.
• Strong understanding of payroll laws, accounting principles, and tax regulations.
• Experience with union payroll, job costing, and prevailing wage compliance preferred.
  

Skills & Competencies

• Strong analytical and problem-solving abilities.
• Exceptional attention to detail and organizational skills.
• Ability to manage sensitive, time-critical information with discretion.
• Excellent communication and interpersonal skills.
• Customer service mindset with a proactive and collaborative approach.
• Proficiency with payroll systems (e.g., Paycom) and Microsoft Office Suite.
  

Work Environment & Schedule

• Work Location: Primarily remote with occasional travel to local service center as needed.
• Work Schedule: Monday through Friday, standard business hours; may require extended hours during peak periods (e.g., year-end, audits, holiday deadlines, or union rate changes).
• Work Conditions: Fast-paced, deadline-driven environment with frequent deadlines and high attention to detail.
  

Responsibilities
Payroll Processing and Compliance

• Accurately process bi-weekly payroll for multi-state employees and weekly off-cycle payrolls (e.g., Davis-Bacon prevailing wages).
• Process and audit timecards, rate changes, retroactive adjustments, bonuses (including gross-ups), and final pay calculations.
• Ensure approvals of time and pay exceptions by managers before processing.
• Process and verify deductions (e.g., benefits, union dues, garnishments, auto allowance, Direct Bill payments).
• 401k Administration: Reconcile and submit payroll-related data for 401(k) plans, including loans, employer match calculations, auto-enrollment, and compliance with plan rules. Prepare and file the annual Form 5500 and support annual 401(K) audit.
• Manage W-2s, year-end filings, and state tax withholdings setup.
• Submit and audit files for DailyPay, Purchasing Power, and other payroll-related programs.
• Work with Paycom to ensure proper tracking and application of the Work Opportunity Tax Credit (WOTC) for eligible employees.
• Maintain up-to-date knowledge of federal and state payroll and leave laws, labor regulations per FLSA, and prevailing wage requirements.
• Audit payroll and timekeeping data regularly for compliance and accuracy.
• Manage the annual Workers’ Compensation audit and prepare and submit Quarterly Multiple Worksite Reports (Unemployment Insurance).
• Perform regular audits on benefits deductions, vacation accruals, and group term life insurance.
  

Systems and Reporting

• Lead or contribute to payroll system configuration, upgrades, testing, and quality assurance in Paycom and Time and Attendance systems.
• Generate and maintain payroll and labor cost reports for internal use (including total hours worked/non-worked for OSHA).
• Work with vendors and IT teams to ensure smooth system integrations and data accuracy, including Sales Force.
  

Collaboration & Communication

• Partner with HR, Finance, and external vendors to resolve payroll issues and align payroll with organizational goals.
• Provide training and support to management on timekeeping and payroll systems.
• Respond to employment verifications and payroll-related inquiries with professionalism and confidentiality. Utilize The Work Number for verifications.
• Serve as project lead for payroll-related process improvements and special initiatives.
  

Continuous Improvement

• Identify opportunities for increased efficiency, accuracy, and service in payroll operations.
• Stay informed on industry best practices, tax changes, and system enhancements.
• Develop and maintain Standard Operating Procedures (SOPs) for all payroll functions.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Human Resources
• Industries Outsourcing and Offshoring Consulting

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