BSG Coordinator

SMEC Pasig, National Capital Region, Philippines

Overview

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Responsibilities

• Ensure a seamless flow of activities during proposal and EOI preparation.
• Compiling, editing, and proofreading EOIs/Proposals, which contain technical content, ensuring they are presented in a professional and concise manner, drawing on technical input under the guidance of the technical managers to efficiently utilize senior technical time.
• Reviewing and revising documents, including CVs and PDSs, prepared by others and coordinating the preparation of those materials into a completed bid document.
• Determine the scope and timeline of EOIs/Proposal development and coordinate with others to ensure contributors provide information on time to the required standard and to meet client needs.
• Develop knowledge of the business, its products and services by reviewing previous bid documents and leveraging knowledge from functional groups.
• Develop standard templates and maintain a division computer-based repository for documents, reference materials, example projects, and best-practice EOIs/Proposals, including institutional knowledge from technical groups.
• Update project experience tables and matrices and follow up on the preparation of project data sheets for new projects.
• Build a photo library for use in proposal text and develop desktop publishing capability for proposal covers, promotional material, or other materials as required.
• Keep all parties concerned (including consultants named in the proposal) informed on the progress, status, and outcome of EOIs/Proposals.
• Prepare monthly reports on win/loss ratios, cost of proposals, sector and office costs, and other reports to assist in measuring and evaluating performance.
• In conjunction with technical groups, assist in researching appropriate partners and associates as necessary, and make recommendations regarding establishment, monitoring, and continuous improvement of systems and procedures.

Preferred Knowledge, Skills And Experience

• Appropriate professional qualifications.
• Experience with SMEC procedures and systems, preferably with experience in the Division’s geographic footprint.
• At least five (5) years solid experience in preparing proposals for infrastructure projects for international financial institutions (e.g., ADB, World Bank) with a proven success rate and consistently high technical marks.
• Excellent written and spoken English; ability to understand EOI/Proposal requirements and deliver high-quality EOI/Proposal content.
• Knowledge of best practices in EOI/Proposal development and proactive learning orientation.
• Experience in EOI/Proposal development for projects and understanding of different societies and cultures within the Division’s geographic footprint.
• Ability to work independently and as a team member; team- and action-oriented; proactive in prioritizing workload.
• Ability to work with other teams and senior stakeholders to ensure submissions are on time and meet quality standards.
• Excellent interpersonal skills; able to deliver work under tight deadlines and high tender pressure.
• Proficient in MS Word, MS Excel, MS PowerPoint; graphics software skills preferred.
• Proven ability to learn new technologies to improve EOI/Proposal development (e.g., desktop publishing and other software as required).
• Desire and willingness to learn and work in a dynamic environment.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

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