Litigation Paralegal

1600 Pasig City, National Capital Region Scale-X Solutions

Remote position, Permanent, Day shift (9-5 AEST). To start 30 hours per week, may progress to full-time. VA rate: $7-8 AUD per hour.

This is a remote position.

JOB DESCRIPTION: PERMANENT DAY SHIFT - REMOTE Virtual Assistant - Administrative

Organization type: Legal firm

Work Schedule: 9-5 AEST

Purpose: The position is responsible for providing a range of timely and accurate administrative support. This role helps the client stay organized and complete tasks that allow him to focus on more advanced responsibilities. The role is integral to the success of the business.

• Must have at least 1-2 years relevant experience in administrative support, preferably within the legal industry
• Experience using Clio software is a MUST
• Strong communication and interpersonal skills
• Great attention to detail; highly organized with good attention to detail
• Experience in establishing and maintaining effective administrative systems and processes
• Ability to work autonomously and as a team member
• Savvy on social media
• Good report writing skills
• Background in minute taking

• General tasks: Creating templates on Clio, loading or updating client information on the Clio portal, diverting calls to other departments, and taking notes from callers; loading client information/creating matters and performing data entry to create templates from precedents on the Clio portal
• Administrative tasks: email and calendar management, data entry, legal matter management, file management, drafting emails and documents, chasing settlement letters, legal research, handling inbound and outbound calls (diverting to other departments and taking notes from callers), scheduling and coordinating staff and meetings, timely email responses
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Post content on social media and respond to service inquiries on social media
• Communicate and liaise with key stakeholders, services users, families, staff and advocates

Note: This posting may include additional potential tasks such as file management and content creation for social media as needed.