Admin & Project Coordinator (PH - Remote)

2 weeks ago

Lipa, Philippines Snapscale Full time

Overview

We’re hiring a detail-obsessed Administrative & Project Coordinator to support internal operations and client delivery. You’ll help document and improve our and client processes (SOPs), manage schedules and communications, coordinate projects and tasks, and produce client-ready deliverables (decks, one-pagers, research). If you love bringing order to moving pieces and turning ideas into clear, on-time outputs, this role is for you.

Responsibilities
  • Internal operations: project coordination — build and track task plans in Microsoft Planner; keep priorities, owners, and due dates clear.
  • Knowledge management — organize files, templates, and artifacts in Box for fast retrieval.
  • Client support & delivery: develop and maintain SOPs — document processes and procedures across the client business; keep them organized and current.
  • Scheduling & coordination — manage calendars in Outlook, schedule meetings, confirm attendees, prep agendas.
  • Inbox triage — check client-related emails, flag decisions, draft follow-ups, and surface action items daily.
  • Deliverables — build and polish client decks and one-pagers in Canva (and/or PowerPoint); apply client branding.
  • Research — compile targeted research (events, partners, vendors) and summarize into concise briefs or one-pagers.
  • Light project management for client work — track tasks, dependencies, and deadlines; send reminders and status notes.
Communication & Administration
  • Draft and refine professional emails, meeting notes, and summaries.
  • Maintain simple dashboards/lists of open items, due dates, and blockers.
  • Protect confidentiality; handle sensitive information with discretion.
Tools You’ll Use
  • Project & Communication: Microsoft Planner, Outlook, Box, Google Drive
  • Docs & Files: Google Workspace and Box (Docs, Sheets, Slides, Drive)
  • Content & Design: Canva; Adobe (basic edits/exports as needed)
  • Office Suite: Microsoft Word, Excel, PowerPoint
Requirements
  • 3–5+ years in admin/project coordination, operations, or EA/PM hybrid roles.
  • Proven experience creating SOPs and organizing workflows.
  • Strong writing and formatting skills; can turn rough notes into clean, client-ready materials.
  • Excellent time management; you keep multiple threads moving without dropping details.
  • Proactive communicator—anticipates needs, flags risks early, and follows through.
  • Comfortable in both Canva and PowerPoint; quick to learn brand guidelines.
  • High integrity and discretion with executive communications and client data.
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