Bookkeeping Virtual Assistant
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
Industry: Accounting & Finance
Department: Finance & Accounting
Primary Tool: QuickBooks Online
Job Summary
We are seeking a detail-oriented and experienced Bookkeeping Virtual Assistant to manage bookkeeping operations for multiple companies. The ideal candidate must be proficient in QuickBooks Online, with hands-on experience in vendor management, expense categorization, check processing, and bank reconciliations.
The candidate should be highly organized, accurate, proactive, and capable of managing bookkeeping tasks independently while maintaining clear communication with the client.
Key Responsibilities
- Record and categorize bank transactions accurately in QuickBooks Online.
- Create, update, and maintain vendor profiles using correct business information.
- Ensure transactions are assigned to the correct vendors, accounts, and GL codes.
- Review and categorize business expenses.
- Record check payments and assign them to the appropriate vendors and accounts.
- Perform monthly bank reconciliations and resolve discrepancies.
- Identify missing information, duplicate entries, and uncategorized transactions.
- Maintain an organized list of unresolved transactions and follow up accordingly.Work through existing bookkeeping backlogs and bring financial records up to date.
- Manage bookkeeping tasks for multiple companies, prioritizing one company at a time, starting with Greens and Proteins.
- Provide regular progress updates and proactively communicate questions or inconsistencies.
Qualifications & Requirements
- Proven experience in bookkeeping or accounting support.
- Hands-on experience with QuickBooks Online is required.
- QuickBooks Online certification is an advantage.
- Strong understanding of bookkeeping principles, accounts payable, and bank reconciliation.
- Experience creating vendor profiles and managing vendor transactions.
- Familiarity with general ledger (GL) codes and expense categorization.
- Ability to manage multiple company accounts efficiently.
- Proficiency in Microsoft Excel and Google Sheets.
- Excellent written and verbal English communication skills.
- Strong attention to detail, organization, and accuracy.
- Ability to work independently with minimal supervision.
Tools & Software
- QuickBooks Online
- Xero
- Microsoft Excel
- Google Sheets
- Online Banking Platforms
Ideal Candidate
We are looking for someone who takes ownership of their work, follows instructions carefully, pays close attention to details, and can maintain accurate financial records without constant supervision.
-
Bookkeeping Virtual Assistant
1 day ago
makati, metro manila, Philippines Tavor Perry Full-timeJob Summary: Payroll gets off to a good start when onboarding is done right, and a Bookkeeper and Payroll Specialist will see our new clients through it. You will support the onboarding of clients who need payroll set up. The role suits someone who understands bookkeeping, has worked with payroll, and takes pride in accurate work. Experience with Gusto is a...
-
WFH Bookkeeper
6 hours ago
makati, metro manila, Philippines BruntWork Full-timeClient Overview Our client is a growing NYC-based security services firm founded in 2023. They provide uniformed security, consultation, and event protection for non-confrontational clients across warehouses, nursing homes, charter schools, and commercial properties. As they scale operations, they are seeking foundational support to manage finances, client...
-
makati, metro manila, Philippines World Class Contact Centres Full-timeWorld Class Contact Centres is seeking a detail-oriented Bookkeeping Virtual Assistant to manage bookkeeping operations for multiple companies. Proficient in QuickBooks Online, you will handle vendor management, expense categorization, check processing, and bank reconciliations. The ideal candidate will be highly organized, accurate, proactive, and able to...
-
Bookkeeping Virtual Assistant
7 days ago
makati, metro manila, Philippines World Class Contact Centres Full-timeIndustry: Accounting & FinanceDepartment: Finance & AccountingPrimary Tool: QuickBooks Online Job Summary We are seeking a detail-oriented and experienced Bookkeeping Virtual Assistant to manage bookkeeping operations for multiple companies. The ideal candidate must be proficient in QuickBooks Online, with hands-on experience in vendor management, expense...
-
Remote Bookkeeper
7 days ago
makati, metro manila, Philippines BruntWork Full-timeBruntWork is seeking a reliable bookkeeper/virtual assistant to serve as the financial and administrative backbone for a growing security services firm. You will handle QuickBooks bookkeeping, US tax preparation, client communications, and daily operational support. The role offers a path from part-time to full-time as client volume grows, with a strong...
-
Bookkeeper & Accounts Support Virtual Assistant
2 weeks ago
makati, metro manila, Philippines Tailor Made Outsourcing Full-timeBookkeeper & Accounts Support Virtual Assistant Please read job ad carefully Remote Australian Client We're seeking a detail-focused Virtual Assistant with bookkeeping knowledge and Xero experience to support a busy events business. Alongside bookkeeping-related tasks, you'll assist with admin overflow, event planning and Canva design. Ideally, you'll be...
-
Property Management Bookkeeping
2 weeks ago
makati, metro manila, Philippines VirtuallyinCredible Careers Hub Full-timeWe are seeking a skilled and detail-oriented Property Management Bookkeeping / Accounting Support Virtual Assistant to support financial operations within a property management environment. The ideal candidate has hands-on bookkeeping experience, a strong understanding of utility billing processes, and familiarity with property management accounting...
-
Property Management Bookkeeping
2 weeks ago
makati, metro manila, Philippines VirtuallyinCredible Careers Hub Full-timeWe are seeking a skilled and detail-oriented Property Management Bookkeeping / Accounting Support Virtual Assistant to support financial operations within a property management environment. The ideal candidate has hands-on bookkeeping experience, a strong understanding of utility billing processes, and familiarity with property management accounting...
-
Remote Accounting Virtual Assistant
11 hours ago
makati, metro manila, Philippines Workforprosper Full-timeProsper is a 100% work-from-home BPO company that assists United States businesses with back-end virtual assistant tasks, including bookkeeping and accounting-related duties. This role offers a fully remote, full-time position with paid training and opportunities to grow within the company. As part of Prosper, you will contribute to financial reporting,...
-
Bookkeeper Assistant
2 weeks ago
makati, metro manila, Philippines J.D. Legaspi Construction Full-timeOn-site - Makati 1-3 Yrs Exp Bachelor Full-time Responsibilities Assist in managing day-to-day bookkeeping tasks including accounts payable and receivable. Conduct regular reconciliations to ensure accuracy in financial records. Support month-end closing procedures by preparing and maintaining financial reports. Collaborate with the accounting team to...