Finance Manager AU

About The Client

The client is a Gold Coast-based air conditioning business with more than 50 years of history and around 80 staff across Gold Coast, Sunshine Coast and Ipswich. They are Queensland's largest Daikin Specialist Dealer, completing roughly 4,000 jobs a year across their residential builder and service divisions, with volume builders including Metricon, Coral Homes, Perry Homes and Stockland among their clients.

About Teamified

Teamified is a talent partner helping companies build exceptional remote teams across IT, software, product, and digital innovation. We collaborate with leading enterprises and fast-scaling tech businesses worldwide to help them access world class talent and accelerate growth. With operations across the globe our mission is to make building high performing global teams simple, fast, and cost-effective. Teamified has hundreds of clients with more than 200 engineers, testers, product managers, designers, and technology experts delivering impactful solutions every day.

Purpose of the Role

The Finance Manager is the engine room of the client's finance function. You will own the day-to-day finance operations (payables, receivables, reconciliations, payroll administration, office finance admin and compliance preparation) and turn the client's simPRO and Xero data into clear reporting and job-level margin insight. Your work gives the General Manager and owners reliable numbers, faster, so decisions are made on facts.

Key Responsibilities

1. Accounts receivable and cash flow (highest priority)

• Prepare and submit progress claims and invoices to volume builders and service customers accurately and on time.
• Run a disciplined debtor follow-up cadence; produce weekly ageing reports and elevate overdue accounts to the GM.
• Maintain a 13-week rolling cash flow forecast and update it weekly.
• Manage recurring billing for maintenance agreements, including renewals and failed payment follow-up.

2. Job costing and margin analysis

• Reconcile simPRO job costs to Xero; identify unbilled jobs, unclaimed variations, uncharged materials and warranty costs.
• Report gross profit by builder, job type, division and technician; flag jobs falling below target margin.
• Support pricing decisions with margin data, aligned to the service-led business model.

3. Accounts payable and supplier management

• Code, match and process supplier invoices in Xero; prepare payment runs for onshore approval.
• Reconcile supplier statements (including Daikin); pursue rebates, warranty claims and early-payment discounts.
• Maintain supplier records with strict change-control on bank details.

4. Reconciliations and month-end

• Complete bank, credit card and intercompany reconciliations across all of the client's business entities.
• Deliver month-end close to an agreed calendar, including accruals, prepayments and balance sheet reconciliations.
• Produce a monthly management pack: P&L by entity, budget vs actual, WIP, cash position and plain-English commentary on what is really driving profit.

5. Payroll, tax and compliance support

• Support payroll in Employment Hero: timesheet-to-pay checks, leave and super reconciliations.
• Prepare BAS, GST and PAYG workings and stat-reporting packs for review by the external accountant.
• Maintain finance SOPs and audit-ready documentation.

6. Reporting, forecasting and planning

• Build and maintain KPI dashboards feeding the company KPI and incentive matrix.
• Support the 5-year business plan with financial modelling, budgets and scenario analysis.
• Build annual budgets and forecasts around the GM and owners' targets and growth plans, not simply last year's numbers.
• Run periodic cost-control reviews (subscriptions, fuel cards, vehicles, supplier price movements).
• Respond to ad hoc finance queries from the GM, owners and department managers.

7. Payroll administration, HR data and office finance admin

• Enter new starters into Xero, including bank, tax, super, leave and pay templates, from completed onboarding forms, and check details before first pay.
• Map employees in simPRO so labour is captured correctly for job costing (data entry only; no people-management decisions).
• Prepare the weekly domestic hours report from timesheet data, in the agreed format and on the agreed day.
• Reconcile fleet card transactions against vehicle tracker data each period and report exceptions to the GM.
• Route marketing invoices, staff reimbursements and receipts to the correct approver or account, and confirm they are actioned.
• Record scrap metal sales and receipts in t