Accounts Receivable Officer

Job Description Duties and Responsibilities: Assist the AR Manager in setting objectives for the Accounts Receivable team that align with the accounting department’s goals. Be familiar with accounting procedures and manage daily end-to-end financial transactions. Handle the collection of payments from clients and ensure timely completion. Monitor the processing of invoices, bills, and payment deposits. Ensure timely collection of all payments. Conduct credit checks as part of the approval process. Manage staff within the accounts receivable department. Set regular weekly and monthly deadlines to process payments and accounts. Prepare periodic reports (monthly, quarterly, and annually) with forecasts on payment flow. Oversee the processing and organization of bills, records, and invoices to maintain quality standards. Ensure that all accounting practices comply with legal requirements. Negotiate and efficiently settle non-payment disputes with clients. Stay updated on industry best practices and continuously improve processes. Ensure the accounting team works efficiently and adheres to accounting principles. Keep track of all payment transactions made by clients. Ensure accurate and timely invoicing. Guarantee that all monies due to the organization are collected promptly. Properly apply all cash received through effective management of cash applications. Provide customers with standard company templates for invoicing and credit remittance. Conduct credit checks to manage and establish customer credit limits. Ensure proper and timely setup of customer records in the system. Communicate with customers, particularly regarding overdue accounts as endorsed by the team. Conduct customer visits as necessary to collect payments. Coordinate with the legal team for non-moving accounts and prepare materials for lawyer review. Report and monitor any deviations from customer credit standards. Post monthly transactions to maintain company account ledgers. Submit weekly reports on invoice adjustments, cash receipts, aging totals, and invoicing totals. Compile recommendations for improving collection and invoicing processes. Establish strong collaboration with the Sales team to support client collections. Build rapport with other departments to achieve the Billing, Credit, and Collection team’s goals. Develop the team through regular meetings, catch-up sessions, one-on-one coaching, and performance appraisals. Job Requirements: College graduate with a Bachelor’s degree in Accounting, Finance, or a related field. Experience working with multiple legal entities under different legal umbrellas. Understanding of accounting best practices. High attention to detail and accuracy in work. Strong professionalism and organizational skills. Ability to develop and maintain operational standards. Skilled in analyzing information and dealing with complex situations. Strong reporting and research capabilities. Minimum of five years of experience in credit provision and debt collections, including managerial experience. Advanced spreadsheet operation skills with a good understanding of Microsoft Excel and other software. Excellent verbal and written communication skills. Good knowledge of reporting procedures. Ability to manage and supervise staff within the Accounts Receivable department. Capability to identify required expertise for productive staffing. Versatility in using various financial software (a plus). Strong understanding of the Statement of Financial Accounting Standards (SFAS) rules for organizational stability. Comprehensive knowledge of management processes and procedures. Ability to multitask with strong attention to detail. Demonstrated ability to complete work thoroughly and meet deadlines. Working Location If the position requires you to work overseas, please be vigilant and beware of fraud. If you encounter an employer who has the following actions during your job search, please report it immediately: withholds your ID, requires you to provide a guarantee or collects property, forces you to invest or raise funds, collects illicit benefits, or other illegal situations. #J-18808-Ljbffr