Proposal Coordinator

Proposal Coordinator (AEC) – 15761 (Somewhere) Position: Proposal Coordinator Working Hours: 40 hours • Mon - Fri 9:00 am-5:00 pm PDT Salary: USD (depending on exp and client’s final offer) Search: Philippines About The Role YOU’RE EXCITED ABOUT THIS OPPORTUNITY BECAUSE you share our values. You will thrive supporting us with proposal development and marketing efforts in collaboration with our Marketing Manager and team. You will leverage your expertise in proposal writing, coordination, and management to produce compelling, client‑focused materials that reflect our services and value. We are looking for a detail‑oriented individual who enjoys working independently and with teams. You are experienced in managing proposal processes from planning through submission, coordinating input from technical staff and leadership, developing marketing collateral, ensuring quality and consistency, and delivering proposals ranging from on‑call consultant lists to complex, multi‑volume federal packages. You Will Impact The Team By Leading the proposal process (for prime proposals and subconsultant qualifications) from start to finish; Working with the Marketing Manager, Principals, and Project Managers to constructively incorporate proposal strategy, messaging, and review comments; Preparing detailed proposal checklists, facilitating team kickoff meetings with internal and external team members, and overseeing staff deadlines and assignments; Writing and producing fully compliant and engaging proposals that are tailored to represent project understanding and relevant experience; Organizing and drafting proposal content, both qualifications‑based and technical in nature, reflects a deep understanding of the client, their project(s), and a high level of expertise; Maintaining and updating our company’s opportunities and content management databases; Preparing complex marketing documents using company styles and templates in Adobe InDesign and MS Word, as well as standard forms (e.g., SF330); We are an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Performing final technical edit, formatting, and transmittal of our company letter proposals and construction estimates in MS Word; Developing graphic content, including organizational charts, tables, and informational graphics in accordance with our brand standards; Performing daily RFP lead searches and summarizing RFPs to facilitate the Go/No Go process; Providing meaningful feedback to improve internal processes; Supporting a variety of marketing needs, including preparation of brochures, qualifications packages, announcements, social media, and other special projects. Requirements 5+ years of relevant and successful experience in proposal preparation in an environmental or AEC firm; Experience preparing complex and fully compliant proposals for a variety of clients, including Federal and State government, is required; Advanced skills in Adobe InDesign and Microsoft Word, including mastery of styles, formatting, and templates in both programs, are required; Strong commitment to teamwork, while maintaining the ability to work independently and take responsibility for the process from start to finish; In‑depth understanding of proposal writing and management; Ability to balance changing priorities in a fast‑paced environment; Team player who enjoys collaborating in a way that maximizes all team member strengths; Motivated self‑starter with the ability to manage workload from a remote setting; Exceptional attention to detail and commitment to quality; Superior command of grammar, punctuation, spelling, and composition; Calm demeanor under tight deadlines; Excellent organizational skills; Strong interpersonal skills and commitment to teamwork; Demonstrated ability to think critically and solve problems; Ability to quickly come up to speed on company’s services, expertise, and unique value proposition to create high‑impact proposals with minimal oversight; Continuous improvement mindset; Keen eye for aesthetics and layout, and sufficient InDesign and Word skills to facilitate professional, clean proposal design; Technical knowledge of environmental consulting or biological/natural sciences is preferred but not required. Why You’ll Love Working with us We provide a collaborative, employee‑forward working environment. We provide a space that encourages building and maintaining long‑term relationships in your work and finding satisfaction in making a lasting impact in protecting our biodiversity. We are looking for a self‑motivated individual who is eager to steer the direction of their career in a company that promotes and supports professional development. We don’t hire candidates to suit the job; we find that work that fulfills our employees and helps them meet their professional goals. Our Commitment To Equality, Diversity, Inclusion & Belonging We create a safe space culture focused on fostering employee well‑being, job satisfaction, and productivity. We are committed to a more inclusive and diverse workforce, where each employee can reach their full potential without the burden of discrimination or harassment. We strive to maintain a strong culture built upon our shared core values of Belongingness, Excellence, Passion, Integrity, and Teamwork. We are an equal opportunity employer. We understand that diversity, including human diversity, is the key to the success of all healthy ecosystems. We are a forest of remarkable individuals, standing tall as our authentic selves and as one. We grow together to form a stable community that is diverse in character and content. We are an at‑will employer, which means that either the company or the employee may terminate the employment relationship at any time, for any reason, with or without notice. NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application. #J-18808-Ljbffr