Facilities Specialist

Overview

Goals Of The Position — Oversee all office activities and ensure that health and safety standards are met. Perform repairs and preventive maintenance on a wide variety of building and facility equipment, fixtures and systems.

• Performs and/or arrange for regular preventive maintenance on building systems, plumbing, electrical, mechanical and control systems and related components;
• Identifies repair and maintenance projects requiring the assistance of contractors or vendors, monitors work of vendors or contractors;
• Conducts regular inspection of office furniture and equipment and identify needs for repairs;
• Coordinates multiple Facilities related projects with efficiency and proficiency in meeting timelines and schedules;
• Assists in the review of new construction or remodel plans to assure compliance with facility maintenance standards;
• Design and oversee the schedule for cleaning and disinfecting the building;
• Supervises cleaning crews and maintenance workers;
• Coordinates office and parking space allocation;
• Tests building security systems and promotes safety within the building;
• Provides information to Management and stakeholders regarding works that are being carried out that may affect their working environment or conditions;
• Maintains a reporting system to track progress of deliverables and tasks;
• Ensures compliance with health and safety regulations;
• Removes hazardous materials from all areas accessible to employees and guests;
• Oversee maintenance activities such as Maintenance daily routine, Corrective and Preventive Maintenance;
• Ensures that all reported Facilities or equipment breakdown are monitored and addressed appropriately and urgently;
• Ensures that all reported Facilities Incident Reports are closed;
• Factual checking of the Daily Maintenance Upkeep;
• Oversee contractors conducting their activities on the Facilities and ensure that they are working appropriately on their scope;
• Coordinate with Building Admin regarding the contractor’s activities and facilitate their requirements;
• Record and update Daily Utilities Reading
• Ensure that the Facilities Inventory are update.
• Ordering of Facilities monthly consumable requirement and ensure their delivery are on time.
• Monitor company’s asset status
• Ensure that Facilities Document are properly kept and readily available both in hardcopy and softcopy.
• Assist Facilities Specialist on various project.
• Monitor locker and pedestal allocation;
• And other administrative task that are assigned.
• Provide monthly report on all the Facilities update.

• Accepts other responsibilities as maybe assigned by superior according to the need of the Company.
• Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.
• Administers all assigned functions consistent with and in support to the goal of the company.

• BS Mechanical, Electrical Engineering graduate or any related course
• Proficient in Microsoft application and Google drive
• Capable to interpret technical drawing and instructions
• Strong knowledge of project management methodologies, tools, and techniques.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional leadership, communication, and interpersonal skills.
• Ability to work effectively in a cross-functional team environment.
• Strong analytical and decision-making abilities.