Accounting Specialist

Responsibilities

Accounting Assistant assigned to handle accounts receivables facet is responsible in preparing, posting, verifying and recording payments or transactions with customers or anyone who is due to pay the company and any other tasks so long as connected to accounts receivable.

Accounts Receivable Functions

1. Monitors daily sales and remittances coming from food aggregators such as food panda, grab, booky, and the likes. Ensures zero discrepancies on the sales report vs. remitted sales.
2. Monitors walk-in store sales and headquarter store sales. Ensures that sales reports are tally. Provides immediate resolution for discrepancies on reports.
3. Strictly follows schedule data collection of official receipts.
4. In charge of the proper handling, filing and safekeeping of records to include:
   • Records creation - recording of information of each transaction, updating of forms, reports and correspondence
   • Records and maintenance of active files - reporting, reporting/encoding and labeling of files, classification of files and documents
5. Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
6. Generate financial statements and reports detailing accounts receivable status.

Cash Advance and Liquidations

1. Review and process cash advance request of employees provided it has complete attachments.
2. Monitors and updates liquidation of cash advances.
3. Prepares the unliquidated cash advance weekly report.
4. Assist in ensuring that bottom line in our P/L is preserved as a result of strict tracking and monitoring of project cost by ensuring that all cash advance applications are liquidated.
5. Assist in disapproving or cancelling requests with no definite proceeds or use of cash advance indicated on the request.

Petty Cash Management

1. Ensures that petty cash funds are physically secured or attended by an authorized person at all times.
2. Keeps a monitoring of petty cash funds to ensure that discrepancies on the budget requested and released will not happen.
3. Ensures that petty cash funds released are liquidated or returned accordingly.
4. Does monthly reconciliation and accounting of petty cash fund on hand and released. Ensures that funds are tally.
5. Creates schedule of replenishment on a timely basis.

Finance Audit

1. Does schedule, random or spot audit of commissary petty cash, stocks inventory audit for both store and commissary, purchased order (P.O.) versus remaining stocks of commissary, and commissary delivery receipts versus actual delivered items.

Others

1. Prepares I.R. for all employees with pending unliquidated cash advances.
2. Does P/L report entries for store sales, cash advances, and deposits.
3. Performs other tasks that may be assigned from time to time.

Work Habits

• Follows standards and procedures
• Pay attention to details.
• Holds self-accountable for assigned responsibilities.
• Sees tasks to completion in a timely manner
• Attendance and Punctuality
• Adeptness at analyzing facts, problem-solving, decision-making, and demonstrating good judgment
• Adheres to the corporate core values (AWESOME):
• Always improving
• Wow customers
• Excellence
• Solicitude (Malasakit)
• Oneness (Teamwork)
• Moral uprightness
• Evolving

Qualifications

• Bachelor's or College graduate of Accounting, Financial Management or any Management related course
• At least one (1) year work experience on the same field handling the same roles and responsibilities
• Knowledge on accounting systems. Experience using Quickbook is a plus
• Ability to multi-task and manage competing priorities while on tight schedules
• Ability to work with integrity, professionalism and with confidentiality
• Time management ability
• Performs responsibility with Tenacity
• Work with less supervision and with initiative
• Adaptable and willing to learn
• Superb organizational skills
• High analytical and strategic skills
• Good working knowledge of the following computer software: MS Word, MS Excel, MS PowerPoint