PERMANENT_ADAS I_OSEC-DSWDB-ADAS1-27-2015_AS_REPUBLICATION

Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia

Education:
Completion of two years studies in College

Experience:
None Required

Training:
None required

Eligibility:
Career Service (Sub-professional)/First Level Eligibility

Employment Status:
Regular

Available Positions:
1

Salary Grade:
7

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Job Description

Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT I (REPUBLICATION)

Item Number: OSEC-DSWDB-ADAS

Compensation: SG 7 (Php 19,365.00)

Place of Assignment: Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education: Completion of two (2) year studies in College

Training: None required

Experience: None required

Eligibility: Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education: Completion of two (2) year studies in College

Training: Eight (8) hours of relevant training

Experience: One (1) year of relevant experience

Eligibility: Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs administrative support and clerical functions.

Functions and Responsibilities:

Administrative Support and Clerical Functions:

1. Records all incoming and outgoing communication
2. Types confidential correspondence, reports and other documents
3. Maintains and updates official files
4. Answers and makes telephone calls
5. Interviews and screens persons seeking assistance from the Head Office
6. Performs other related tasks that shall be assigned from time to time

Property Management:

1. Assists in the conduct of physical inventory of supplies and properties
2. Updates property records in PREMIS
3. Encodes and files communications related to the functions of his/her section
4. Assists in the delivery of service of the section.

Job Outputs:

1. Letters/Memoranda/Notice of Meetings
2. Updated Data Tracking System
3. Organized files/records
4. Other reports as may be required

CRITERIA FOR EVALUATION

Education: 25%

Training: 10%

Experience: 25%

IQT: 10%

Technical Exam: 15%

Interview: 10%

Performance Review: 5%

Total: 100%

Initial Shortlisting: Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting: Top five (5) highest ratings but overall rating should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top (5) highest rating. However, all the additional shortlisted positions meet the 80% cut off.

Consists of ETE, Special Examination, Competency-Based Interview, and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before December 8, 2024 by accessing this link:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo , Director IV of Human Resource Management and Development Service;
2. Authenticated or Photocopy of Transcript of Record ;
3. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
4. Photocopy of relevant Training/Seminar Certificates
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
7. Copies of Appropriate Eligibility:
8. For RA 1080 Eligible (RSWs and/or other board passers only):
9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer.

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.