Accounting & Administration Specialist | Work From Home | Day 1 HMO

Accounting Expertise That Supports Machinery and Manufacturing Success

Reliable numbers and coordinated operations give manufacturers the confidence to progress. Contribute to that impact as an Accounting & Administration Specialist supporting an Australian machinery business across finance, payroll, compliance, and logistics. Gain exposure to international operations and direct executive collaboration while enjoying daytime hours and permanent WFH. Pursue a long-term global career with Emapta, where top 1% talent thrives.

Snapshot

• Employment Type: Full-time
• Work Setup: Permanent Work From Home
• Shift: Day Shift, 6:00 AM-3:00 PM, Weekends Off

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• 3-5 years of bookkeeping and financial administration experience directly supporting Australian companies
• Strong working knowledge of Australian tax and compliance requirements, including GST/BAS, superannuation, Single Touch Payroll (STP), and WorkCover
• Expertise in bank reconciliations and inter-entity loan tracking in Xero
• Proven capabilities in cash flow management and payroll processing
• High proficiency in Hubdoc and Google Workspace, including advanced Google Sheets skills
• Practical understanding of international freight, customs processes, and supplier coordination
• Strong administrative and organisational skills, with consistent follow-up discipline
• Excellent time management and multitasking abilities
• Clear written and verbal communication skills
• Confidence assisting with financial management through screen sharing
• Strong attention to detail and commitment to accuracy
• Reliable work ethic and accountability for tasks and outcomes
• High level of discretion when handling sensitive business and personal financial matters

Responsibilities

Financial Operations, Payroll & Compliance

• Reconcile bank transactions and inter-entity loans daily in Xero.
• Prepare draft Business Activity Statements (BAS) for accountant review.
• Process monthly payroll, end-to-end superannuation, STP lodgements, WorkCover requirements, and annual payroll reconciliations.
• Monitor daily cash flow across entities to ensure sufficient funds for direct debits, loan repayments, and credit card settlements.
• Transfer funds through compliant inter-entity loan pathways and process incoming international money transfers into business accounts.
• Process accounts payable across all entities by their due dates, including fuel trailer reimbursement invoices.
• Generate commission invoices based on statements, track payments, and flag overdue amounts.
• Update cash flow projection spreadsheets and assist the owner directly with transfers through screen sharing when required.
• Track offset account balances and liaise directly with banks and insurance brokers.

Machinery Operations & Logistics

• Coordinate equipment orders and manage spare parts purchasing and freight.
• Organize international shipments, customs clearance, and local transport with freight forwarders.
• Schedule contractors and service personnel for machine commissioning and repairs.

Bookkeeping, Hubdoc & Document Control

• Upload all invoices, receipts, and source documents directly into Hubdoc.
• Audit missing receipt reports, proactively follow up on missing items, and systematically file all records on Google Shared Drive.
• Assist external accountants with year-end financial reporting and tax preparation.

Executive Support & Property Administration