Secretary

Lions Pride Security Agency is seeking a highly organized and proactive Secretary to provide administrative and executive support to the owner. The Secretary will manage schedules, handle confidential documents, coordinate meetings, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
1. Administrative Support
- Manage the owner's calendar, schedule meetings, and handle appointments.
- Organize and maintain files, records, and confidential documents.
- Draft, review, and edit emails, reports, and correspondence.
- Prepare presentations, memos, and business documents as required.

2. Office & Business Coordination
- Coordinate meetings, conferences, and travel arrangements.
- Act as the primary point of contact between the owner and employees, clients, or external stakeholders.
- Handle phone calls, inquiries, and messages in a professional manner.
- Oversee office supplies, procurement, and administrative needs.

3. Security Agency Operations Assistance
- Assist in managing security personnel records and compliance documentation.
- Maintain and track important contracts, permits, and licenses.
- Support in preparing reports and monitoring agency performance metrics.
- Liaise with clients, suppliers, and government agencies as needed.

4. Confidentiality & Professionalism
- Handle sensitive information with a high level of confidentiality and discretion.
- Ensure smooth communication and workflow between departments and management.
- Maintain a professional and organized work environment.

Qualifications & Requirements:
1. Education: Bachelor’s degree in Business Administration, Office Management, Public Administration, or a related field.
2. Experience: At least 2 years of experience as a secretary, executive assistant, or administrative officer. Experience in a security agency or similar industry is a plus.

Skills & Competencies:
1. Excellent organizational and time-management skills.
2. Strong verbal and written communication abilities.
3. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management.
4. Ability to handle multiple tasks and prioritize efficiently.
5. Attention to detail and problem-solving skills.
6. Professionalism, discretion, and ability to handle confidential information.
7. Familiarity with security agency operations and government compliance is an advantage.

Preferred Qualifications:
1. Experience in coordinating legal and business documents.
2. Knowledge of security industry regulations and licensing processes.
3. Familiarity with accounting or bookkeeping software is a plus.

This role is critical in ensuring the efficient operations of the Lions Pride Security Agency, supporting the owner in administrative and business matters.

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