Hub Coordinator

Executive Operations Coordinator

Posted today

Key Responsibilities:

• Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
• Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
• Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
• Prepare presentations, documents, and reports, often anticipating needs before requests are made.
• Master the executive\'s preferences, systems, and work rhythms to ensure smooth daily operations.
• Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
• Represent the executive professionally in all interactions—written and verbal.
• Maintain strict confidentiality and professionalism at all times.

Qualifications:

• 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
• Exceptional written and spoken English communication skills.
• Strong organizational skills with the ability to manage competing priorities and timelines.
• Self-motivated and resourceful with a demonstrated ability to work independently.
• Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.).

High emotional intelligence and the ability to adapt communication styles based on personality and context.

Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.

• Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
• Background in project coordination, digital marketing, events, or business operations.

System Requirements:

• Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
• Back-up Computer Processor: at least dual-core or higher
• Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
• Operating System: at least Windows 10 64-bit

Internet Speed:

• Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
• Back-up Connection: at least 5 Mbps