Administrative Staff

Key Responsibilities:

1. Office Administration

Maintain and organize company files, records, and correspondence (electronic and physical).

Prepare and process office documents such as memos, reports, and purchase requests.

Manage incoming and outgoing communications (calls, emails, mail, and deliveries).

Ensure the cleanliness, orderliness, and readiness of office facilities and equipment.

2. Procurement and Inventory

Monitor and manage office and pantry supplies; prepare purchase requests when needed.

Coordinate with suppliers, vendors, and service providers for quotations, deliveries, and billing.

Maintain updated inventory records of office assets and supplies.

3. Support to Management and Staff

Assist in scheduling meetings, preparing minutes, and documenting office activities.

Support HR and Finance in administrative tasks such as filing of employee records, timesheets, and expense reimbursements.

Facilitate logistical arrangements for company events, travel, and training.

4. Compliance and Recordkeeping

Maintain confidentiality of company and employee information.

Ensure administrative records are complete, accurate, and in compliance with company policies.

Assist in implementing and monitoring administrative policies and procedures.

5. Other Related Tasks

Perform other duties as may be assigned by the immediate supervisor or management.