Accounting Head

4 days ago

Makati, Philippines Career Professionals, Inc. Full time

1. Manages overall operations of accounting teama. Manages tasks and over-all performance of accounting staff members. b. Oversees daily activities within the accounting teamc. Oversees work of Accounting Assistant with:▪ Billing, follow-up and receipt of payments from clients▪ Disbursements to Principals, Suppliers and Service Providers,2. Performs the following as necessary:a. Revises draft PO from Salesb. Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)c. Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.d. Submits to President for Approval/Signaturee. Purchases dollars for payment to foreign principals f. Prepares checks for disbursementg. Prepares CVs for President/GM Approval.3. Coordinates and works closely with other Team Leads to ensure support for business while properly adhering to and implementation of accounting guidelines and processes;a.Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.4. Reviews and handles processing of Sales documentation (Deal Registration Form, Bill of Material, Commissions, and Contracts)a. Reviews and signs-off DRFs and BOMsb. Ensures completeness of required documentation before endorsement of approval to the President and General Managerc. Reviews Commission statements of Sales people before endorsement to thePresident and General Managerd. Reviews contracts with customers and service providers regarding terms and conditions. Identifies risk exposure and discusses these with the concerned employee and Management.e. Directly coordinates with foreign principalsf. Confirms maintenance renewals to Partners coordinated with AEsg. Communicates with foreign suppliers regarding Tax treaty relief availment h. Requests documents required by BIR in relation to deals/transactions.5. Prepares all Compensation reports and Government Benefits Remittances:a. Processes mid-month, month-end, and 13th month pay using company's HRIS and payroll systemb. Prepares Annualization file in preparation for year-end reporting and regular tax of employeesc. Conducts payroll related orientation to new hires and before regularization d. Processes Maternity Leave Pay, Last Pay Computation, and Payoute. Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports andendorses for President approval of Payment.f. Generates BIR form 2316 for employees’ year-end and for those who resigned.g. Provides annual reports on compensation to Management and dissemination to all EEsh. Responds to queries on payroll6. Supervision and review of uploaded/ transmitted accounting documents toOutsourced Accountantsa. Clarifies and defines how bookkeepers should handle transactionsb. Oversees transmittal of accounting documents to external bookkeepers for recording and does transmittal of payroll related documents/entries.c. Communicates errors and mis posting to books, pre and post FS reportingd. Checks and validates FS reports submitted by bookkeepers versus source documents.e. Defines new accounting treatment of transactions for implementation and recording as confirmed by Management.7. Handles tax and other accounting related referrals to Lawyers and Auditorsa. Handles BIR assessments, prepares all schedules, makes reconciliation to supportNIC/PAN/FANb. Does BIR Recon as needed for assessments and consulted with the Lawyers c. Coordinates legal documentation and responses to BIR thru Lawyersd. Monitors referrals to lawyers made by Accounting (Special projects e.g. Royaltytaxes, Tax Relief, Stock Transfers)e. Prepares all documentary requirements for submission to BIR (for BIR assessments)f. Coordinates interim and annual audit of books for yearend financial statements.8. Coordinates w Bank Representatives/Managers for company account maintenance;investments and completion of necessary documents related to the transactions.a. Obtains updated interest rates for potential additional placements b. Confirms rollover of short-term investmentsc. Monitors dollar exchange rate for USD requirement and investmentd. Prepares and submits documentary requirements of account opening, updating, etc, signed by Authorized Signatories.Periodic Job Duties:9. Government Mandated Reportsa. Prepares and processes▪ SSS Contributions/loans remittance form and bank receipt HDMFcontributions/loans remittance form and bank receipt▪ PHIC Contributions remittance form and bank receipt▪ BIR form 1601C (Withheld taxes on Compensation)▪ BIR 1604CF (Annual report of withheld taxes on compensation)▪ Alpha list to be submitted to BIR in a CD with EE 2316 soft copb. For Review and Payment Processing▪ BIR 1600, Withholding VAT (for foreign transactions)▪ BIR 1601E, Expanded Withholding tax EWT (for all local purchases)▪ BIR 1601F Final Withholding Tax FWT (for foreign purchases)▪ BIR 2550M/Q Value Added Tax, 12% (Output for Sales minus Input tax for Purchases)▪ BIR 1603 Fringe Benefits Tax (for Supervisory employees)▪ BIR 1702Q Income Tax Return (Based on Revenues, net income)▪ BIR 1702 Annual income tax return (based on Audited FS)▪ BIR 0605 Annual Registration Form▪ Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) Submits to BIR in a CD or other BIR prescribed format.10.Other Reportsa. Weekly Cash position reportb. Update AP and AR schedule for the weekc. Presents F/S to Mancom11.Responsible for ensuring that qualified commission payments are paid out as scheduled; reviews commission statements submitted by Sales personnel before endorsement to the Corporate Treasurer and GM.12.Other Job Duties:a. Attends in MPR and follows-up action to be done by the Sales people (Sales TO DO)including outstanding AR for action.b. Coordination with HR Officer regarding results of Physical Asset Inventory and implementing the necessary adjustment in Lapsing schedule/InfoAsset data to beused for financial statement.c. Undertakes special projects related to accounting as may be assigned. d. Meets with Bank reps re: investments and transactionse. Completed requirements for tax clearance for Philgepsf. Releases per diem for foreign travelg. Preparation of Certificate of contribution to Philhealthh. Validates all scanned and indexed documents (DRF Scanning and ReportGeneration Project)i. Facilitates Budget planning - endorses budget for president approvalj. Documents yearly incentive plan for Sales and other departments, and other accounting procedures for implementation

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