Architecture/Engineering VA

2 weeks ago

Makati City, National Capital Region, Philippines Interlink Global Talent Full time
ABOUT US: At Interlink Global Talent, we specialize in providing skilled offshore staffing solutions to businesses across diverse industries. Our team of highly trained professionals, located in the Philippines, seamlessly integrates with companies in the United States, offering a unique and cost-effective approach to meet staffing needs.

As an Engineering/Architecture Virtual Assistant, you will play a crucial role in providing administrative and technical support to our engineering and architecture team. You will be responsible for ensuring the smooth functioning of various processes, aiding in project management, and facilitating effective communication between team members and clients. The ideal candidate should possess a strong understanding of engineering and architecture concepts, excellent organizational skills, and a proactive approach to handling tasks efficiently and effectively in a virtual environment.

Key Responsibilities:

Assist in managing project documentation, including organizing and maintaining project files, drawings, and specifications.
Coordinate communication and scheduling between clients, team members, and stakeholders.
Conduct research and gather relevant data to support ongoing projects and proposals.
Provide technical support by understanding and interpreting architectural and engineering plans and drawings.
Assist in preparing presentations, reports, and other materials for meetings and client interactions.
Help in organizing and facilitating virtual meetings, including setting up virtual conference rooms and managing technical aspects.
Perform administrative tasks such as managing emails, drafting correspondence, and maintaining databases.
Collaborate with the team to ensure adherence to project timelines and milestones.
Assist in the procurement process by coordinating with vendors and suppliers for project materials and resources.
Stay updated with industry trends, regulations, and best practices to provide valuable insights to the team.

Requirements:

Bachelor's degree in Engineering, Architecture, or a related field.
Proven experience as a virtual assistant or in an administrative role within the engineering/architecture industry.
Solid understanding of engineering and architecture terminology, processes, and documentation.
Proficiency in using project management and collaboration tools such as Microsoft Office, AutoCAD, Revit, and other relevant software.
Strong organizational and multitasking skills, with an ability to prioritize tasks effectively.
Excellent communication skills, both written and verbal, with the ability to convey technical information clearly and concisely.
Detail-oriented with a strong focus on accuracy and quality in all tasks.
Proactive attitude and the ability to work independently in a virtual environment.
Ability to adapt to changing priorities and work under tight deadlines.
Familiarity with virtual communication platforms and video conferencing tools.

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