Executive Assistant

About the roleWe are seeking a highly organized, proactive, and experienced Executive Assistant to support our CEO. The ideal candidate will serve as a trusted partner, providing high-level administrative support and ensuring the smooth operation of the CEO's office. This role requires exceptional organizational skills, a strong attention to detail, and the ability to handle confidential information with discretion.What you'll be doing1.Administrative Support: ○Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements. ○ Ensure the CEO is prepared for all meetings and events by organizing materials and briefing documents.2.Communication:○Act as the primary point of contact between the CEO and internal/external stakeholders. ○Manage and prioritize emails, phone calls, and correspondence on behalf of the CEO.3.Meeting Coordination: ○Plan, organize, and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.4.Project Management: ○Assist with special projects and initiatives as directed by the CEO. ○This may include research, report preparation, and liaising with other departments.5.Confidentiality: ○Handle sensitive information with the highest level of confidentiality and professionalism.○ Review Contract6.Travel Management: ○Organize and coordinate domestic and international travel itineraries, including flights, accommodations, transportation, and detailed travel plans.7.Document Management: ○Draft, review, and manage correspondence, reports, presentations, and other documents as needed.8.Relationship Management: ○Build and maintain strong relationships with key stakeholders, including board members, senior executives, clients, and partners.9.Event Planning: ○Assist in the planning and execution of company events, meetings, and executive off-sites.10.Office Management: ○Oversee the organization and efficiency of the CEO's office, including managing supplies, equipment and other office needs.What we're looking for:Education:●Bachelor's degree in Business Administration, Communications, or a related field is preferred.Experience:●Minimum of 3-4 years of experience as an Executive Assistant, preferably supporting a CEO or C-suite executive.Skills:●Exceptional organizational and time management skills.●Strong written and verbal communication abilities.●Must be Computer Literate●Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).●Ability to multitask and prioritize effectively in a fast-paced environment.●High level of professionalism and discretion.●Strong problem-solving skills and attention to detail.●Ability to work independently with minimal supervision.Attributes:●Proactive and self-motivated.●Strong interpersonal skills and ability to work with diverse teams.●Flexible and adaptable to changing priorities.●Committed to continuous improvement and professional development.●Willing to work on a flexible schedule and long hours.●Can travel and drive.Work Environment:●Typically works in a dental clinic environment.●May be required to work on weekends depending on the clinic's schedule.