HSEQ & Contracts Admin Iloilo

DAYSHIFT | Fulltime | Makati (Hybrid Setup) Iloilo (Onsite)

About the Role

We have partnered with a leading Australian company specializing in a full range of fire services, including
design, installation, commissioning, maintenance, and testing of fire protection systems. As HSEQ & Contracts Support, you will play a critical role in ensuring that it meets the Principal Contractor obligations under Australian WHS legislation entirely through remote compliance management.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie in having clarity and conviction in purpose.

What you'll be working on:

-Principal Contractor HSEQ Management (Remote)

-Develop and maintain project-specific HSEQ documentation, including:
WHS Management Plans

-Site-specific risk assessments

-Construction Safety Management Plans (where required)

-Emergency response and escalation procedures

-Ensure all Principal Contractor duties are met through documented controls, approvals, and verification processes

-Establish remote verification methods such as photos, videos, checklists, and sign-offs to confirm site controls

-Project Compliance & Contract Review

-Review contracts, scopes, and client specifications to identify compliance obligations

-Translate requirements into enforceable procedures, checklists, and documentation

-Maintain digital project compliance registers and evidence packs

-Ensure all documentation is approved, current, and accessible prior to work commencement

-Subcontractor Compliance & Control

-Prequalify subcontractors against Principal Contractor compliance standards

-Review and approve SWMS, risk assessments, licences, insurances, and competencies

-Control site access through documentation approval and induction completion

-Reject or suspend subcontractors who fail to meet compliance requirements

-Remote Site Verification & Oversight

-Implement and manage remote site verification processes, including:
Photo and video evidence

-Digital site checklists

-Supervisor sign-offs

-Subcontractor declarations

-Review compliance evidence and follow up deficiencies

-Escalate high-risk issues to management immediately

-Incident, Risk & Non-Conformance Management

-Manage incident and near-miss reporting remotely

-Lead investigations using interviews, documentation review, and digital evidence

-Maintain risk registers, hazard logs, and corrective action trackers

-Ensure notifiable incidents are escalated and reported correctly

-Contract Administration & Risk Management

-Manage contract documentation, variations, and compliance obligations

-Track contractual safety, quality, and reporting requirements

-Identify and escalate contractual risks impacting Principal Contractor obligations

-Support project teams with compliance-focused contract interpretation

-Client, Audit & Regulatory Interface

-Act as the remote compliance contact for clients, auditors, and regulators

-Prepare and submit compliance documentation and audit evidence

-Coordinate audit responses and information requests

-Maintain audit-ready records at all times

-Training, Inductions & Communication

-Coordinate remote inductions and project briefings

-Maintain digital training and competency records

-Issue safety alerts, toolbox talks, and compliance updates

-Reinforce Principal Contractor compliance expectations across all parties

-Reporting & Continuous Improvement

-Provide regular HSEQ and contract compliance reports to management

-Track trends in incidents, non-conformances, and subcontractor performance

-Recommend improvements to remote compliance and verification processes

-Capture lessons learned and embed improvements into future projects

What were looking for:

-Background or experience in HSEQ, safety compliance, contract administration, or documentation control

-Experience supporting Australian clients or projects is highly preferred

-Effective written and verbal communication for both internal and external stakeholders for handling reports, audits, and compliance correspondence

-Proactive mindset in maintaining accurate, up-to-date records and documentation and evidence based decision making skills.

-High attention to detail with strong skills in documentation control, version management, and record keeping

-Confidence in following up, enforcing compliance requirements, and escalating risks when needed

-Comfortable using digital systems and tools for document management, verification, reporting, and tracking

-Highly organised, process-driven, and able to manage high-volume documentation and compliance workflows

Preferred Skills:

-Working knowledge of Australian WHS regulations and Principal Contractor requirements

-Background or experience in HSEQ (Health, Safety, Environment, Quality) roles

-Safety Officer training or certifications

-Experience in the fire protection, safety, construction, or compliance-related industries

-Willing to work as soon as possible



Job Type: Full-time, Day Shift

Onsite (Iloilo Office): Bldg. 2, 2nd Floor of Nelly Garden, Jaro, Iloilo City