Accounting Associate

3 weeks ago

Manila, National Capital Region, Philippines Panoptik Global Full time

Location: Makati CityRecording of Revenue, Accounts Receivable and Other Transactions(Global) Facilitate and analyze revenue accrual and accounts receivable (AR)setup for: submitted payment request and invoice to the donors projects with funding agreement due upon signature amounts due on PCA (Project Clearing Account) projectsbased on quarterly PDR (Project Delivery Report) upload Member States' assessed contributions Facilitate and analyze revenue accrual for received funds for: projects under US Government Payment Management System(PMS-drawdowns) projects with no issued payment request or invoice partial receipts of accrued revenue Monitor timely recording, clearing and coordination of Down Paymentfrom Customers. Coordinate or follow-up with Offices , Treasury,Project ID and PIU (Project Information Unit) on the project code orrelevant issues noted on a timely basis. Facilitate and analyze request on following; and record adjustmentappropriately: return of excess funds and interest project fund transfers adjustment to receivables general ledger adjustment for foreign currency differences andbank charges other bookings for sale of publication and project openingbalance Facilitate and analyze request on in-kind contributions ensure completeness of supporting documents verify the details of request with the relevant supportingdocuments ensure timely and accurate recording respond to queries on in-kind contributions monitor postings in in-kind WBS and coordinate adjustmentson incorrect postings Facilitate and analyze Levy transactions processing ensure completeness of supporting documents verify the details with the signed agreements and othersupporting documents ensure accurate and timely recording of levy transactions monitor the collections as basis of setting up accounts payablefor UN Trustfund on a quarterly basis Respond to queries and investigate issues raised by Offices, HQ andother departments/units including but not limited to: revenue policies and procedures accounts receivable and revenue balances revenue entries Maintain a secure and organized filing system for all entries. Employ internal controls relating to propriety of revenue, receivablesand other related accounts. Recommend/adopt improvements asneeded. Manage and monitor the Revenue mailbox and FinCoorP CAS-Revenue tickets for payment request / invoice issued to donors,incoming funds, and other requests from HQ and Offices worldwideMonitoring of Accounts Receivable Generate monthly AR aging report and prepare AR follow-upmonitoring sheet. Coordinate and follow up with Project Managers and Financecontacts on long outstanding AR and update status in themonitoring sheet. Investigate any high risks receivables relating to deficit andineligible costs and coordinate with Finance and AccountingDivision (FAD). Monitor and clear all the customer accounts on a timely basis.Preparation of Schedules for the Financial Management Report (FMR)and Other Reports (Global) Draft Quarterly FMR Schedule 5 –Unidentified Deposits inCustomer downpayments Prepare Customer downpayments monitoring report monthly andas requested during year-end closing Assist in FMR and other reports preparationOthers Support during audits (internal and external) on preparation ofschedules and help resolve queries on revenue and accountsreceivable areas. Prepare the business specifications/requirements; and performtesting procedures during development stage for automation offinancial reports and procedures in view of streamlining thebusiness process related to revenue and accounts receivables. Making recommendations to FAD, Regional Accounting Supportand / or Regional and Country Offices on both procedural andpolicy improvements and efficiencies in accounting and financearea with a view of strengthening internal controls to protect theOrganization's assets and reduce the risk of fraud andmismanagement. Provide accounting support to Pension Administration team with themonthly upload of UNJSPF accounts Assist in review and reconciliation for UNJSPF Year-end audit Conduct mid-month and month-end bank reconciliations of HQbank accounts to ensure that bank ledger balance agrees with bankbalances. Coordinate reconciling items to Manila and GenevaTreasury and ensures validity of deposit in transits and outstandingdisbursements reported for the month. Perform other accounting functions as may be required. University degree in Finance, Accounting or a related field from anaccredited academic institution, with three years of relevant professionalexperience in Accounting or Finance; or Certified Public Accountant (CPA) or equivalent is an advantage.Experience Experience in the field of Finance and AccountingSKILLS Sound knowledge of accounting system and/or SAP plus generallyaccepted accounting principles and internal controls; Computer literacy including proficiency in MS Office applications; Good analytical and problem-solving skills; Experience in audit an advantage.

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