Document Controller

3 weeks ago

Taguig, Philippines Appcast Full time
Job Summary
AECOM is seeking a Document Controller to be based in Manila, Philippines

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – over 50,000 strong – driven by a common purpose to deliver a better world.

Job Description:
AECOM GBS is currently looking for Senior Document Control who will report to the Project Controls Manager in Manila and functionally support the Project team located in Australia/Middle East. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company. The Document Control Specialist is also responsible for the implementation and management of the Document Management System, while providing the supported projects and company with quality assurance measures
  • Create and maintain Document Management Systems including library distributions and participant matrix.
  • Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
  • Facilitate flow of information and communication between clients, vendors, subcontractors and staff; for various projects
  • Organize necessary filing and archiving of technical documents
  • Works with other team members and/or end-users to troubleshoot basic problems.
  • Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, etc.
  • Manage and maintain templates and information on project servers
  • Drive improvements and efficiencies in our data management systems & processes
  • Participating in other document control initiatives or data management tasks under the direction of the functional team lead
  • Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
  • Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
  • Ensures that all local practices and activities comply with company policies and procedures.
  • Construction Project Administration
  • Technical Document Control
  • Development of Corporate Standards and Documents
  • Management of Corporate Document Data Base and File Life-Cycles
  • Coordinating of RFI, RFR and Inspection Activities
  • Record management and document retention scheduling
  • Developing, and conducting internal project and process audits
  • Preparation for ISO 9001:2008 external audit
  • Developing Standard Operating Procedures including guides and templates
  • Tracking of Key Performance Indicators
Minimum Requirements
  • BA/BS + 6 YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education
  • Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
  • Experience with SharePoint Online and MS Power Platform including
  • PowerAutomate, PowerApps and PowerBI.
  • Experience with Technical Document Control Management software (Share
  • Point, BluBeam Unifier,JD Edwards, Documentum EDMS, Aconex EDMS,
  • SAP, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS,
  • Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM,
  • E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and
  • LiveLink, SPIN, and 311 Service Request Logs.
  • Experience in Engineering, Construction or Owner Environment
  • Trained internal auditor
Preferred Qualifications
  • Excellent communication and interpersonal skills
  • Excellent analytical and problem-solving skills
  • Strong organizational skills with an attention to detail.
  • Motivated, detail-oriented and flexible. Must be able to work independently, and exercise good judgment
  • Ability to successfully multi-task and work independently in a fast-paced environment with a sense of urgency.
  • Ability to work with high volume of transactions
What we offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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