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Operations Assistant

2 months ago

Caloocan, Philippines Somewhere Full time

Work Hours : M F 8:00 AM to 5:00 PM PST/ 12am 9am PHT
Salary :US
Holidays : TBD

Responsibilities

  • Provide a high level of service to all of our business units with focus on:
    • Speed of Service turning work around in a timely manner
    • Creating a HighQuality work product
    • Being Highly Responsive to internal customers
  • Process and record deal data timely and accurately
  • Compiles and distributes regular recurring reports for weekly update meetings Produces presentation materials with direction from management and/or team leads Maintains consistency with various company form documents
  • Research lease agreements and tenant data to generate summary reports
  • Maintains tenant design criteria manuals for each assigned property
  • Tracks and monitors all delivery dates required by a lease
  • Encode updates about tenants and leases received from Property Management and Leasing teams
  • Check emails daily (manage personal inbox and administrative inboxes)
  • Sales Data Entry and reporting
  • COI Data Entry and reporting
  • Edit Site Plans
  • Perform other duties as assigned

Qualifications:

  • Bachelor’s degree
  • Minimum 2 years of experience in an administrative support or data compilation role
  • Ability to communicate clearly and effectively both orally and in writing with different audiences
  • Team player who is organized proactive and works well with others
  • Comfortable working in a high growth organization with a sense of urgency
  • Familiarity with commercial leasing language retail lease agreements and/or paralegal experience a PLUS
  • Prior experience working U.S. hours and shifts
  • Yardi familiarity a PLUS (property accounting software
  • Residing in Metro Manila and Luzon (nearby) areas
Must have proficiency in:
  • Microsoft Tools (excel PowerPoint word etc
  • Google Suite
  • Gmail
  • Adobe illustrator