Admin Assistant

Found in: Talent PH S2 - 2 weeks ago

Manila, Philippines Five9 Inc. Full time

Join us in bringing joy to customer experience. Five9 is a leading provider of cloud contact center software, bringing the power of cloud innovation to customers worldwide.

Living our values everyday results in our team-first culture and enables us to innovate, grow, and thrive while enjoying the journey together. We celebrate diversity and foster an inclusive environment, empowering our employees to be their authentic selves.

Job Summary:

With over 2,000 worldwide customers, Five9 is a leader in Cloud-based Call Center Software. We are looking for a Admin Assistant who will assist the APAC Facilities and Safety Manager with the facilities services of the Philippine office. The Admin Assistant play an important role in organizing, managing, and keeping an office running. The Admin Assistant shall file, monitor all documents, coordinates with vendors, contractors, and landlord.

Key Responsibilities:

  • Assist Facilities Manager on delivering proficient account management to ensure services are consistently delivered within the stated scope of services, responsibilities, and service expectations
  • Review, file, monitor and safekeep facilities documents, forms, log sheets, checklist, and contracts
  • Assist APAC Facilities and Safety Manager with preparing the required quotes and documents for processing permits and licenses such as:
    • Annual PEZA permits
    • Annual Electrical, mechanical and electronics PM and certifications
    • Quarterly SMR preparation and submission to EMB
    • Disposal of hazardous waste disposals and consumables
    • Non-PEZA assets disposals
    • Booking shipment of IT equipment and peripherals to employees
    • Preparing gate pass and work permits
    • Inventory, monitoring and order of facilities supplies
  • Keep updated records of office expenses and costs
  • Secondary contact for all facility related issues such as maintenance and cleaning, floor plans, security and building access
  • Oversees facility/building security and responds to all site emergencies ensures client and employee safety
  • Administrative assistant capacity in addition to maintenance coordination

#LI-Hybrid, #LI-Onsite #LI-Remote #LI-JM2

Five9 embraces diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better we are. Five9 is an equal opportunity employer.

Our headquarters are located in the San Francisco Bay Area with global hubs in the United Kingdom, Germany, Philippines, Portugal, and Australia.

View our privacy policy, including our privacy notice to California residents here: .

Note: Five9 will never request that an applicant send money as a prerequisite for commencing employment with Five9.

  • Admin Assistant

    2 weeks ago

    manila, Philippines Makuku Philippines Full time

    Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research...

  • Admin Assistant

    Found in: Talent PH A C2 - 2 weeks ago

    Manila, Philippines Makuku Philippines Full time

    Answer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and distribute email, correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new...

  • Admin Assistant

    Found in: Whatjobs PH C2 - 2 weeks ago

    manila, Philippines Makuku Philippines Full time

    Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research...

  • Admin Assistant/Secretary

    Found in: Talent PH A C2 - 2 weeks ago

    Manila, Philippines A&A Outsourcing Inc. Full time

    FULL-TIME, ONSITE AND DIRECT HIRE• Degree in Business Administration or equivalent • 1 - 2 years experience as Admin Assistant in real estate / hotel or related industry• With good communication skills and pleasing personality

  • Admin Assistant

    1 week ago

    Quezon City, Metro Manila, Philippines SYSTECH LIGHTING & CONTROL INC Full time

    Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their Immediate Superior. Responsible for Monitoring of Daily Manpower Distribution Main and Site office Responsible for Monitoring and Updating of Phil am...

  • Admin Assistant/Secretary

    Found in: Talent PH S2 - 2 weeks ago

    Manila, Philippines A&A Outsourcing Inc. Full time

    FULL-TIME, ONSITE AND DIRECT HIRE Degree in Business Administration or equivalent 1 - 2 years experience as Admin Assistant in real estate / hotel or related industry With good communication skills and pleasing personality

  • Admin Assistant

    Found in: Whatjobs PH C2 - 1 week ago

    Quezon City, Metro Manila, Philippines SYSTECH LIGHTING & CONTROL INC Full time

    Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their Immediate Superior. Responsible for Monitoring of Daily Manpower Distribution Main and Site office Responsible for Monitoring and Updating of Phil am...

  • Admin Assistant/Secretary

    2 weeks ago

    Sampaloc, Metro Manila, Philippines A&A Outsourcing Inc. Full time

    FULL-TIME, ONSITE AND DIRECT HIRE • Degree in Business Administration or equivalent • 1 - 2 years experience as Admin Assistant in real estate / hotel or related industry • With good communication skills and pleasing personality

  • Admin Assistant/Secretary

    Found in: Whatjobs PH C2 - 2 weeks ago

    Sampaloc, Metro Manila, Philippines A&A Outsourcing Inc. Full time

    FULL-TIME, ONSITE AND DIRECT HIRE • Degree in Business Administration or equivalent • 1 - 2 years experience as Admin Assistant in real estate / hotel or related industry • With good communication skills and pleasing personality

  • Group HR/Admin. Assistant Manager

    Found in: Talent PH A C2 - 3 weeks ago

    Manila, Philippines TRANSMODAL INTERNATIONAL, INC. Full time

    Handles recruitment, procurement and implementation of company policies. Ensures that the Daily time report is done on time. Prepares Monthly HR/Admin. Report to be submitted to the Manager on or before due date. Handles the on time payment of government remittances. Issues disciplinary memos. Updates Manpower Complement of companies every 5th of the...

  • Executive Assistant

    Found in: Talent PH A C2 - 2 weeks ago

    Manila, Philippines Best Resources Ph Full time

    QUALIFICATION : Experience in Admin and Assistant Have a excellent verbal and written English communication Willing to work in Office hoursWilling to be assigned in Makati City Salary offers 25k

  • Admin Assistant | Dayshift | Hybrid Set Up

    2 weeks ago

    Metro Manila / NCR, Philippines Microsourcing Philippines Inc Full time

    With over 7,000 professionals across 9 delivery centers in the Philippines, MicroSourcing remains the country's largest offshoring solutions provider. Admin Assistant, be 100% YOU with MicroSourcing! An Admin Assistant (Transition Specialist) is expected to: The person will be responsible for supporting transitions/client implementation for client businesses...

  • HR Admin

    Found in: Talent PH S2 - 2 weeks ago

    Manila, Philippines AZORA TRADING AND MARKETING OPC Full time

    We are your OMNICHANNEL MARKETING PARTNER and we are here to help you identify and implement the best marketing strategy for your brand.The RoleYou Will Be Responsible ForWorking closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.Scheduling and...

  • Group HR/Admin. Assistant Manager

    2 weeks ago

    CITY OF MANILA, Philippines TRANSMODAL INTERNATIONAL, INC. Full time

    Handles recruitment, procurement and implementation of company policies. Ensures that the Daily time report is done on time. Prepares Monthly HR/Admin. Report to be submitted to the Manager on or before due date. Handles the on time payment of government remittances. Issues disciplinary memos. Updates Manpower Complement of companies every 5th of the...

  • Group HR/Admin. Assistant Manager

    Found in: Whatjobs PH C2 - 2 weeks ago

    CITY OF MANILA, Philippines TRANSMODAL INTERNATIONAL, INC. Full time

    Handles recruitment, procurement and implementation of company policies. Ensures that the Daily time report is done on time. Prepares Monthly HR/Admin. Report to be submitted to the Manager on or before due date. Handles the on time payment of government remittances. Issues disciplinary memos. Updates Manpower Complement of companies every 5th of the...

  • Admin Assistant

    Found in: Talent PH A C2 - 2 weeks ago

    Manila, Philippines Victoria Mansions Full time

    Assist in record keeping and filing SSS, Philhealth, Pag Ibig. Prepare daily collection/depositPrepare Check voucherAssist guest to check in/check out.

  • Admin Assistant

    Found in: Talent PH S2 - 2 weeks ago

    Manila, Philippines Wireless Link Technologies, Inc. Full time

    Job description:The Administrative Assistant of Project Management Department responsibilities includes working closely with the Head of Project Management to prepare the required materials and equipment for the project within the timeframe. He /She will perform various coordinating tasks with the Technical Engineer and Purchasing Officer to perform the...

  • HR Admin

    2 weeks ago

    Philippines, Manila AZORA TRADING AND MARKETING OPC Full time

    We are your OMNICHANNEL MARKETING PARTNER and we are here to help you identify and implement the best marketing strategy for your brand.The RoleYou Will Be Responsible ForWorking closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.Scheduling and...

  • Admin Assistant

    2 weeks ago

    Metro Manila, Philippines Victoria Mansions Full time

    Assist in record keeping and filing SSS, Philhealth, Pag Ibig. Prepare daily collection/deposit Prepare Check voucher Assist guest to check in/check out.

  • Admin Assistant

    Found in: Whatjobs PH C2 - 2 weeks ago

    Metro Manila, Philippines Victoria Mansions Full time

    Assist in record keeping and filing SSS, Philhealth, Pag Ibig. Prepare daily collection/deposit Prepare Check voucher Assist guest to check in/check out.