Secretariat Administrator

4 weeks ago

Manila, National Capital Region, Philippines United Nations Economic and Social Commission for Western Asia (ESCWA) Full time

JOB DESCRIPTION

Reference Number
240321

Position Level
AS 7

Department
Office of the Secretary

Division
The Secretary's Office

Location
Asian Development Bank Headquarters

Date Posted
Wednesday, May 8, 2024

Closing Date
Wednesday, May 22, :59 p.m Manila Time, 0800 GMT)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Secretariat Administrator is assigned to the Office of the Secretary (SEC). SEC is responsible for providing strategic and operational support to the ADB, the Board of Governors, and the Board of Directors. You will be based at out Headquarters in Manila, Philippines.

You will report to a designated International Staff.

Your Role

As the Secretariat Administrator, you will provide comprehensive administration and coordination support to the day-to-day activities of the Board of Directors (BOD) to ensure the smooth and efficient functioning of BOD operations.



You will:

  • Assist in managing BOD elections for regular and mid-term vacancies, and prepare briefing materials for new members
  • Manage Board database and systems and assist in updating the Administrative Handbook for Directors and Alternates and other guidelines, as necessary.
  • Oversee administrative arrangements for incoming and outgoing Board of Directors, providing timely guidance on appointments and repatriations, compensation, leave, and official travel.
  • Facilitate Director's Advisors onboarding and offboarding.
  • Assist in planning and organizing Board Group Visits and Board Familiarization Visits, including reviewing cost estimates.
  • Assist in the organization of the Board and Management Retreat.
  • Provide back-up support to BOD budget preparation and administration.
  • Provide back-up support to the Protocol Team.
  • Act as liaison between departments and the Board, addressing inquiries and providing guidance on policies and practices and other administrative matters.
  • Conduct research and analyze administrative policies and procedures of other international financial organizations.
  • Provide administrative support for Board Committee meetings and events, including the Annual Meeting of the Board of Governors.
  • Support the department's knowledge management activities, and other projects and initiatives.
  • Perform other tasks as may be assigned and reflected in the incumbent's work plan.
Qualifications

You will need:

  • Bachelor's degree in economics, business management, social sciences, or related fields.
  • At least 5 years of relevant professional experience.
  • Keen attention to detail and a demonstrated ability to maintain accurate records and coordinate across multi-disciplinary teams.
  • Strong interpersonal and relationship management skills, ability for collaboration and team approach, and strong client and impact orientation.
  • Ability to respond to client demands with a combination of tact and firmness. Ability to maintain composure under pressure.
  • Demonstrated problem-solving skills and solution-oriented approaches.
  • High degree of responsiveness and reliability.
  • Strong ethical standards, confidentiality, and professionalism in handling sensitive information.
  • Excellent oral and written communication skills in English.
  • Proficient in MS office applications, and familiarity with computer systems used in ADB.

Please refer to the link for ADB Competency Framework for Administartive Staff level 7.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

· Paid leave (including parental)



· Medical and health benefits

· Life and other insurance plans

· Staff development

· Retirement plan

· Housing and education allowance (if applicable)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.





Apply for job

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this posting.

  • Principal Secretariat Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB).At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines Asia Pacific Technology Educational Foundation, Inc. Full time

    Job Description: Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization. Duties and Responsibilities: Implements policies and procedures pertaining to requests for student records, registration enrollment, application for leave of absence, transfer, grade submission,...

  • program director for professional development program

    2 weeks ago

    Manila, National Capital Region, Philippines iResource Consulting Full time

    Program Director for Professional Development Program Graduate of Communication, Social Sciences, or Education Courses With at least 10 years' experience in conceptualizing, developing, and implementing learning and development training programs; With very good written and oral communication skills; Has worked in a higher educational institution before...

  • Senior Data Analyst

    5 hours ago

    Manila, National Capital Region, Philippines RTI International Full time

    OverviewThe USAID Improved Learning Outcomes for the Philippines (ILO-Ph) is a USAID-funded multiyear activity designed to provide responsive, on-demand technical assistance and support to the education sector through ongoing consultations and dialogue and activity implementation with DepEd. This activity builds on previous USAID supported activities to...

  • Programme and Administrative Assistant

    1 day ago

    Manila, National Capital Region, Philippines International Labour Organization Full time

    Grade: GS 5 Vacancy no.: DC/MANILA/GS/2024/08Publication date: 03 Jul 2024Application deadline (midnight local time): 17 Jul 2024 Job ID: 12090 Department: RO-Asia and the Pacific Organization Unit: CO-Manila Location: Manila Contract type: Fixed Term Contract duration: One year (with possibility of extension) Under article 4.2, paragraph (e) of the Staff...

  • Technical Specialist for Basic Education

    2 weeks ago

    Manila, National Capital Region, Philippines RTI International Full time

    OverviewAdvancing Basic Education in the Philippines: ABC+ Project is USAID- funded project. The activity will work with the Government of the Philippines to support improved literacy in mother-tongue, numeracy, and social and emotional learning (SEL) in grades K-3. ABC+ Project is hiring Technical Specialist for Basic Education to support the Second...

  • Head of Compliance and Office of the Corporate Secretary

    2 weeks ago

    Manila, National Capital Region, Philippines Philippine Span Asia Carrier Corporation - PSACC Full time

    Acts as the Companys Chief Compliance Officer and Data Privacy OfficerResponsibilities:1. Responsible for the overall compliance strategy of the PSACC Group of Companies 2. Evaluates the regulatory risks of the PSACC Group of Companies and updates the Division Head, President, Risk Management Committee, board, stockholders and officers3. Able to give legal...

  • Regional Cooperation Specialist

    4 days ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionDescription –>Your role:As Regional Cooperation Specialist, you will: work collaboratively with the Sectors Group (SG), Climate Change and Sustainable Development Department (CCSD) and One-ADB to lead ADB's expanded engagement and partnership with key Pacific regional institutions to progress country and regional work plan objectives...

  • Assistant Treasurer

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Associate Operations Officer

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Regional Cooperation Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Programme Officer

    5 hours ago

    Manila, National Capital Region, Philippines ILO - International Labour Organization Full time

    Grade: NOBVacancy no: DC/MANILA/NO/2024/07 **Publication date: 26 June 2024 Application deadline (midnight local time): 10 July 2024**Job ID: 12062 Department: RO-Asia and the Pacific Organization Unit: CO-Manila Location: Manila Contract type: Fixed TermContract duration: One year (with possibility of extension) Under article 4.2, paragraph (e) of the...

  • Programme Officer

    7 days ago

    Manila, National Capital Region, Philippines International Labour Organization Full time

    Grade: NOB Vacancy no.: DC/MANILA/NO/2024/07Publication date: 26 June 2024Application deadline (midnight local time): 10 July 2024 Job ID: 12062 Department: RO-Asia and the Pacific Organization Unit: CO-Manila Location: Manila Contract type: Fixed Term Contract duration: One year (with possibility of extension) Under article 4.2, paragraph (e) of the Staff...

  • Project Development and Coordination Specialist

    1 month ago

    Manila, National Capital Region, Philippines Food and Agriculture Organization Full time

    Job DescriptionDescription –>The FAO-DSWD Cooperation Agreement on the Establishment of Shock Responsive Social Protection (SRSP) was signed in November 2020. The Agreement seeks to define areas of collaboration between DSWD and FAO to enhance coherence between social protection and agricultural programming, and to promote the establishment of shock...

  • Project Development and Coordination Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Food and Agriculture Organization Full time

    Job DescriptionDescription –>The FAO-DSWD Cooperation Agreement on the Establishment of Shock Responsive Social Protection (SRSP) was signed in November 2020. The Agreement seeks to define areas of collaboration between DSWD and FAO to enhance coherence between social protection and agricultural programming, and to promote the establishment of shock...

  • Head of Compliance and Office of the Corporate Secretary

    2 weeks ago

    Manila, National Capital Region, Philippines Philippine Asia Span Asia Carrier Corp. Full time

    Head of Compliance and Office of the Corporate SecretaryAbout our CompanyPhilippine Span Asia Carrier Corp. is the Philippines' most trusted logistics partner.With 50 years of experience in the industry, we have the most significant shipping capacity complemented by the largest container fleet in the country. We serve 16 major ports in the country, namely:...

  • Project Development and Coordination Specialist

    4 weeks ago

    Manila, National Capital Region, Philippines Food and Agriculture Organization Full time

    Job DescriptionDescription –>The FAO-DSWD Cooperation Agreement on the Establishment of Shock Responsive Social Protection (SRSP) was signed in November 2020. The Agreement seeks to define areas of collaboration between DSWD and FAO to enhance coherence between social protection and agricultural programming, and to promote the establishment of shock...

  • Advisor, RMOD and Head, RMOD-OGU

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Division Operational Risk and Risk Governance Unit Location Date Posted Date Posted Friday, May 10, 2024 Closing Date Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious...

  • Regional Cooperation Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Asian Development BankJoin Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB).At ADB, our mission is simple yet powerful: to alleviate poverty and...

  • Administrative Assistant

    1 week ago

    Metro Manila, Philippines Asia Pacific Technology Educational Foundation, Inc. Full time

    Job Description: Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization. Duties and Responsibilities: Implements policies and procedures pertaining to requests for student records, registration enrollment, application for leave of absence, transfer, grade...

  • Senior Data Analyst

    19 hours ago

    Metro Manila, Philippines RTI International Full time

    OverviewThe USAID Improved Learning Outcomes for the Philippines (ILO-Ph) is a USAID-funded multiyear activity designed to provide responsive, on-demand technical assistance and support to the education sector through ongoing consultations and dialogue and activity implementation with DepEd. This activity builds on previous USAID supported activities to...

  • Programme and Administrative Assistant

    19 hours ago

    Manila, Philippines International Labour Organization Full time

      Grade: GS 5  Vacancy no.: DC/MANILA/GS/2024/08Publication date: 03 Jul 2024 Application deadline (midnight local time): 17 Jul 2024   Job ID: 12090 Department: RO-Asia and the Pacific Organization Unit: CO-Manila Location: Manila   Contract type: Fixed Term  Contract duration: One year (with possibility of...

  • Programme Officer

    7 days ago

    Manila, Philippines International Labour Organization Full time

      Grade: NOB  Vacancy no.: DC/MANILA/NO/2024/07Publication date: 26 June 2024 Application deadline (midnight local time): 10 July 2024   Job ID: 12062 Department: RO-Asia and the Pacific Organization Unit: CO-Manila Location: Manila   Contract type: Fixed Term  Contract duration: One year (with possibility of...