Auxiliary Officer

JOB PURPOSE:

The Auxiliary Officer is responsible for the following process: Fleet and Vehicle Management, DC Activities, Archiving Management, Outsource Tracking and Housekeeping Management, and Human Resources Activity.

SUMMARY OF RESPONSIBILITIES:

SAFETY & SECURITY – Ensure the safety and security of the sites and determine threats and hazards by doing Risk Assessment; plan and develop Emergency Management Programs and Business Continuity Programs; develop a detailed security plan; outsource accredited security agency and review proposed security plan with the agency; and establish security posting and develop job responsibilities per postingHOUSEKEEPING & WASTE MANAGEMENT – Determine and maintain the housekeeping requirements (cleanliness and order) and oversee the Waste Management Program and guidelines for the SitesTECHNICAL OPERATIONS – Develops and implements systems necessary to maintain the Sites and all the machineries and equipmentMONITORING OF OPERATIONS – Make regular inspections of the sites to ensure that all equipment remain in normal condition; all provisions of the House Rules are complied with; all instructions are accurately relayed and fully implemented; and all (works/practices/etc.) are within the standards set forth in the Site Manuals and make regular updates to the Building Maintenance Manager on all concerns regarding the SitesGOVERNMENT REQUIREMENTS AND OTHER LEGAL MATTERS – Ensure that all government requirements are complied with and ensure that original copies of all legal documents are stored in a secure place in the Administration Services office, while photocopies are kept on file.BUDGET PREPARATION – Develop a site enhancement plan, identify projects that will solve present operational problems, and determine cost of the projects, and prioritize projects according to urgency and fund availabilityBUDGET OPTIMIZATION – Ensure that all expense targets are met and determine and implement ways to decrease expenses of the site, while maintaining the high level of service expected from the administrative staffEXPENSE MONITORING – Develop a Project Calendar to ensure minimal budget variance, and ensure that all projects are implemented within set schedulesSITE ENHANCEMENTS – Continuously develop and implement ways to improve the appearance and efficiency of the sites and the equipment and continuously develop and implement ways to improve the operational procedures implemented by administrative servicesCOMMUNITY DEVELOPMENT – Develop and implement activities that will promote harmonious relationships within the sites, and between the sites and the neighboring communities and develop and implement activities that will protect the welfare of the neighboring communities, and the environmentSPECIAL PROJECT – Develop and implement special activity that will promote and improve safety, health and efficiency of the company.FLEET MANAGEMENT- Determine and maintain that all DC Company Vehicle in good condition, also overseeing all aspect of fleet charging and booking. JOB REQUIREMENTS: EDUCATION & EXPERIENCE:Graduate of any Business course or Engineering backgroundMinimum 2-3 years relevant experienceProficient with Microsoft applicationsCOMPETENCIES:Strong verbal and communication skillsStrong analytical skillsAbility to quickly identify and resolve issuesTeam player, with good interpersonal skillsAble to do multi task and complete jobs on short notice with minimal supervision

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