executive assistant
4 weeks ago
Qualifications:
- Knowledge of different management systems, 5S Principle, and its implementations.
- Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint) and Canva.
- Knowledge of Project Management, time management, and prioritization.
- Excellent interpersonal and communication skills (fluent in English, Mandarin an advantage).
- Strong organization, problem-solving, and decision-making skills.
- Bachelor's graduate of any course.
Roles and Responsibilities:
- Maintains and manages the COO's calendar, including meetings, appointments, speaking engagements, and travel.
- Provides administrative assistance, such as drafting emails, memos, and communications.
- Prepares meeting venues, logistics, and invitations.
- Takes meeting minutes and maintains documents, reports, and confidential files.
- Performs accounting duties, including cash advances and reimbursement.
- Assists with budget preparation and monitors spending.
- Handles phone calls and welcomes visitors and guests.
- Organizes documents for signatures and prepares reports for meetings.
- Monitors plant metrics and action plans, and conducts audits of QMS, Food Safety, and Halal Assurance Systems.
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