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Accounts Payable Specialist

4 months ago

Ayala Alabang, National Capital Region, Philippines W. R. Grace & Co. Full time
Job Description

This position is responsible in performing high-level analysis of the different processes within the Accounts Payable team and come up with recommendations and/or projects that would promote efficient AP operations.

Disbursement Specialist also is responsible in processing payments of posted invoices in SAP and ensuring that payments have been transmitted accurately and timely for Asia Pacific, Europe/Middle East/Africa (EMEA), and parts of Latin America

Including also verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.

Key Responsibilities (1 of 2)

  • Subject-Matter
  • Expert (SME) of all interdependency processes of whole ISC such as investigation from Invoice Dropping, Verification, Posting, Master Data Management and PCM.
  • Perfoms all types of Payments( Automatic Payment Runs and Manual Payments) in all Region(Asia, Europe and Americas)
  • Performs vendor reconciliation and other OIM related activities.
  • Performs regular reports for stakeholders(Cash Management, Treasury and top management and other Tower) such as Payables Discrepancy, Daily and Weekly Forecast, Monthly A/P Financial Statistics Report, Quarterly GOC Transaction Activities and Early Payment report generation
  • Analyze Reports such as Missed Discount Analysis and Early Payment review and report generation
  • Analyze and investigate further in all issues in payments such as payment rejections and returned payments.
  • Performs all related processes in payments such as Clearings (Direct Debit, etc.)
, Interco Netting, Duplicate Checking, Outstanding Checks Review/ Investigation, Unclaimed Property Review and AP Open Reports,

  • Performs Yearly Activities such as Yearly 1042/1042S Preparation, Analysis & Reporting and Yearly 1099 Reporting, Printing & Sending of Tax Forms
Key Responsibilities (2 of 2)

  • Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs.
  • Coordinates and communicates with the local sites and banks for any Payments related issues, and inquiries
  • Handles and perform deep dive analysis of escalated and unresolved task/issues related to Invoice Payments and provide issue resolution.
  • Act as a Tier 3 of support in handling resolving S2P Helpdesk tickets related to invoice payments
  • Lead and coordinates process improvements initiatives and projects with AP Manager and ISC
  • Secure metrics and reporting system generates operational reports, analyzes and provides input to improve process efficiency.
  • Contribute to ensure that the team's key performance metrics and targets are met.
  • Perform User Acceptance testing for any process change, system upgrade and new company code set up
  • Provide refresher/cross training in S2P Helpdesk that will be useful in ticket resolutioning.
  • Perform review and maintaining all Disbursement Process documentations
Job Qualifications

  • Bachelor's Degree in Accountancy or equivalent
  • At least five years work experience in Accounts Payable and Disbursement/Payments
  • Knowledgeable in SAP – purchasing, materials management and reconciliation
  • Knowledgeable in Readsoft application and ARIBA Network
  • Proficient in MS applications, including but not limited to Excel, Word and PowerPoint
  • Work experience in a multi national and/or shared service companies (preferred)
  • Facilitative leadership skills and project management skills
  • Detail oriented and demonstrates ability to consistently meet targets and SLA
  • Results oriented; proactive and can work with minimal supervision
  • Strong interpersonal skills ability to communicate to all levels in the organization and across functions
  • Inclination to a continuous improvement culture for the process
  • Proven ability to work independently with little direction, along with being able to work effectively in as part of a Source to Pay support team
  • Strong/Highly analytical and problem solving skills
Benefits

  • Guaranteed 14th month Pay
  • Above market Retirement Plan Design
  • LinkedIn Learning Access
  • Established Performance Incentive Program
  • HMO coverage for employees on day 1 (with pandemic coverage)
  • Free HMO coverage for up to 3 qualified dependents
  • Educational Assistance

Dignified Workplace Commitment:
Grace is

sexual

orientation, disability, religion, or any other aspect of their identity.

committed
to providing a dignified and inclusive work environment for all employees and welcomes and encourages diversity. This means that all employees are entitled to be treated in a
respectful
, professional, and inclusive manner, regardless of gender, race, ethnicity,