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Administrative Support Staff

2 months ago

Manila, National Capital Region, Philippines Bihasa Learning Systems Inc Full time
Administrative Support Specialist

Join our team as an Administrative Support Specialist and play a vital role in the efficient day-to-day administration of our company functions.

Responsibilities:
  • Manage and record incoming and outgoing documents, ensuring accuracy and attention to detail.
  • Document daily administrative tasks, maintain records and files, both physical and electronic.
  • Review and verify the accuracy of supporting documents before forwarding to relevant teams.
  • Oversee the end-to-end process of invoice-related activities, ensuring timely and accurate processing.
  • Perform basic bookkeeping tasks, maintaining accurate records and reports.
  • Monitor and archive documents related to invoices, ensuring compliance with company policies.
  • Update inventory of available supplies and materials, requesting new supplies as needed.
  • Perform skilled and responsible administrative and clerical work, supporting colleagues as needed.
  • Input and update information in databases and spreadsheets, ensuring accuracy and consistency.
  • Prepare meeting agendas and take meeting minutes, ensuring clear and concise documentation.
  • Resolve administrative problems by analyzing data, finding solutions, and coordinating report preparation.
  • Work independently and collaboratively on special projects, including presentations, mailings, and proofreading.
  • Research and compile information for reports and presentations, ensuring accuracy and relevance.
  • Maintain confidentiality and security of sensitive information, adhering to company policies and regulations.
  • Meet deadlines and adapt to changing priorities, ensuring a positive and professional image for the organization.
Requirements:
  • Bachelor's degree or equivalent, with students completing their education within the next 12 months welcome.
  • Strong verbal and communication skills, with ability to work effectively with colleagues and stakeholders.
  • Proficiency in Microsoft Office/Google Workspace, with strong organization and time management skills.
  • Strong problem-solving skills, with attention to detail and a positive attitude.
  • Ability to work well independently and collaboratively, with a proactive approach to problem-solving and process improvement.