Fleet Specialist

Summary of Job Responsibilities

Responsible for Transport Management Deliverables for the Location.Managing Fleet (Employee Shuttle & Last Mile Movement, Asset Movement & Adhoc (catering special need-based requirements) for All Sites of the location.Ensuring data entry of all trip sheets/ log sheets.Review utilization, and incorporate changes as per use trend, public transport availability, & headcount.Reviewing Fleet requirements including shuttle, last mile, asset movement, adhoc for location sites.Vendor Management - Categories and Interact with different agencies/vendors to acquire quotes, and rates for various requirements. Evaluate, negotiate, and shortlist vendors, and coordinate with the procurement team.Vendor Coordination including coordination, deployment of vehicles, ensuring timely invoice submission and payment to vendors.Periodic vendor assessment and evaluation. Ensure that vendors adhere to statutory compliances and intervene in case of non-compliance. Handling employee grievances related to fleet management, adhoc, and Asset Transportation.Ensuring vehicle maintenance records of all vehicles (Sitel Owned and Partner ones too). Should maintain preventive maintenance tracker.Ensure legal compliance, Permits, Registrations, and Insurance are in place.Look after Shell Fleet Cards refilling & maintaining petty cash with expenses for incidental requirements.Look after gaps and leakage of cost and bring cost controls as saving.Maintain a robust MIS and furnish details as and when necessary. MIS preparation and analysis; knowledge of ISO and other Audit functions. Liasoning & Statutory Compliance.Ensure no delays and the delays should not be beyond 5%.Should be familiar with geography and routing of vehicles as per need.Should ensure appropriate rostering of vehicles considering number coding wherever applicable.Safety audit observations and closure basis internal & external auditEnsure First-aid and Medical Arrangements in the vehicle are tracked, maintained, and refreshed or refilled on time.Ensure drinking water, tissue paper, use, and through face mask provided to end customers in special booking cases.Should maintain Inventory MIS and Asset records and review regularly for Asset Movement including Storage, also ensure deployment as per WE TRACK tool.Develop and implement contemporary transport policies to meet company needs and WOW the internal customer.Familiarize & Adhere to Company information security & quality policies and standards that relate to one's work.Protecting the confidentiality and integrity of information (client/business related) used in the course of work at all times including but not limited to user ids & passwords.Awareness of access rights to information & information systems. Reporting information security incidents including but not limited to suspected viruses immediately.Ensure that critical data in the folders where it can be backed up & same is informed to Technology.Experience Target: Knowledgeable of the concept or how to manage fleet services, should have at least 1-2 years fleet experience or travel management experience.

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