Mindshare | Executive Assistant

2 weeks ago

Manila, National Capital Region, Philippines Mindshare Spain SA Full time

Executive Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments (if needed
  • Assist in the preparation of regularly scheduled reports (if needed)
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements (if needed)
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers (if needed)
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Receive, sort and distribute the mail
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues

More about GroupM

GroupM – GroupM leads and shapes media markets by delivering performance-enhancing media products and services, powered by data and technology. Our global network agencies and businesses enable our people to work collaboratively across borders with the best in class, providing them the opportunity to accelerate their progress and development. We are not limited by teams or geographies; our scale and diverse range of clients let us be more adventurous with our business and talent. We give our talent space, support, and tools to innovate and grow.

In recent years, the Philippines has emerged as one of the fastest growing economies in Southeast Asia. Al-Jazeera noted the market demonstrating "an unprecedented period of macro-economic buoyancy and political stability", spurring both domestic and international business growth. It is also one of the largest and fastest growing digital markets in Southeast Asia, with growth expecting to increase exponentially in the next few years.

With a population of 109.5 million, 59.2% of these currently have access to the internet. By 2022, the Philippines' internet population is forecasted to be 73%. Coupled with the Philippines' vibrant economic growth and the expansion of its digital footprint, GroupM Philippines is well-positioned as an exciting and innovative organization for media players and talent to be.

GroupM is an equal opportunity employer. We view everyone as an individual and we understand that inclusion is more than just diversity – it's about belonging. We celebrate the fact that everyone is unique and that's what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.

#J-18808-Ljbffr

  • Digital Executive

    2 weeks ago

    Manila, National Capital Region, Philippines Mindshare Full time

    You will be involved in the whole digital media planning process, prepare regular reporting and analysis, and collaborate with other disciplines in fulfilling client's requirement. REPORTING OF THE ROLEThis role reports to the Digital Manager.3 BEST THINGS ABOUT THE JOB IMPACT: You will be working on competitive brands that will get noticed in the marketTHE...

  • Mindshare | Client Leadership

    2 weeks ago

    Manila, National Capital Region, Philippines Mindshare Spain SA Full time

    Mindshare | Client Leadership - Director This is a senior position within Mindshare, where you'll have responsibility for running a portfolio of high-profile multinational brands with services scope focused on communications planning and media campaign implementation management, by leveraging insights, analytics and strategy skillset. There is frequent...

  • Partner - Client Leadership

    2 weeks ago

    Manila, National Capital Region, Philippines Mindshare Full time

    This is a senior position within Mindshare, where you'll have responsibility for running a portfolio of high-profile multinational brands with services scope focused on communications planning and media campaign implementation management, by leveraging insights, analytics and strategy skillset.There is frequent high-level client contact, and you'll be the...

  • Director - Digital

    2 weeks ago

    Manila, National Capital Region, Philippines Mindshare Full time

    Buying, Trading & InvestmentManila,Philippines Must have a strong understanding of brand communication strategy and have worked on cutting-edge digital led, integrated communication/media solutions for clients. Below are the Key Performance Indicators (KPIs) for this role: Strategic Planning and Development Assumes lead role in integration of client's...

  • Mindshare | Director

    2 weeks ago

    Manila, National Capital Region, Philippines Groupm Pakistan Full time

    Buying, Trading & InvestmentManila,Philippines Requisition ID:32815 Must have a strong understanding of brand communication strategy and have worked on cutting-edge digital led, integrated communication/media solutions for clients. Below are the Key Performance Indicators (KPIs) for this role: Strategic Planning and Development Assumes lead role in...

  • Executive Assistant

    7 days ago

    Manila, National Capital Region, Philippines Joy~Nostalg Group Full time

    JOB SUMMARY:The Executive Assistant of HDU is a high-level administrative position that reports directly to the Unit's CEO and RMG Group Head (administrative) to help execute the organization's operational goals. The position helps monitor operational and strategic projects of QRC, JNCC, FIC, and ZCC. One of the central responsibilities of the Executive...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Golden ABC, Inc. (Corporate) Full time

    JOB PURPOSEProvide full assistance to the executives by undertaking administrative & support duties.JOB DUTIES AND RESPONSIBILITIESRecord and maintain the executive's appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.Organize meetings and assemblies by coordinating and monitoring of reservations...

  • Executive Assistant

    3 weeks ago

    Manila, National Capital Region, Philippines Golden ABC, Inc. (Corporate) Full time

    JOB PURPOSEProvide full assistance to the executives by undertaking administrative & support duties.JOB DUTIES AND RESPONSIBILITIESRecord and maintain the executive's appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.Organize meetings and assemblies by coordinating and monitoring of reservations...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines SupportNinja Full time

    We're obsessed with growth. From enabling companies to flourish, to helping careers bloom.SupportNinja was founded in 2015 to help companies solve for scale and connect them with a wider world of talent. Our vision is to show the world a better way to grow by developing the best people, implementing the latest technology, and challenging the status quo....

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines TOP1Movers Worldwide Inc. Full time

    RESPONSIBILITIES:Plan and schedule meetings in accordance with the Executive's appointment schedule.Assist the Executive with daily administrative tasks that includes completing reports, composing, and preparing correspondence, minutes of meeting, itineraries, and agendas, and compiling documents for meetings.Maintain the Executive's appointment schedule by...

  • executive assistant

    2 days ago

    Manila, National Capital Region, Philippines Triton Constructions Development Corporation Full time

    Prepares reports, memos, letters, and other documents required by the Executive. Filing and retrieving corporate records, documents, and reports. Assisting and scheduling of meetings virtually or face to face. Reading and analyzing incoming memos, submissions and distribution as needed. Making travel arrangements for ExecutivesReceiving calls, opening,...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Consulting Group Full time

    We are looking for an Executive Assistant to join our teamResponsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly,...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Peak Outsourcing, Inc. Full time

    The Executive Assistant to the COO acts as a vital support system, enabling the COO to focus on high-level strategic activities by managing administrative tasks, facilitating communication, and ensuring smooth operational flow. The role requires a high degree of organization, discretion, communication skills, and the ability to manage multiple priorities...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time

    Position: Executive AssistantNumber of hours: 15 hours/weekSchedule: EST Tasks required: Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders, including screening and...

  • executive assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Toyota Commonwealth Full time

    PA, EA & Secretarial (Administration & Office Support) Provide Administrative support to all departments or individuals.Maintain and handles confidential and sensitive documents related to the Management.Coordinate to other Executive Assistant for all issues concerning Executive Office. Coordinate to Toyota Motor Philippines concerning DESH and Sales...

  • Executive Assistant

    4 days ago

    Manila, National Capital Region, Philippines KMC Solutions Full time

    Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalfMaintains comprehensive and accurate recordsPlans and executes EXECOM events and meetings (including but not limited to weekly EXECOM meetings, semi-annual strategic planning sessions and other leaders'...

  • Executive Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionDescription –>The Executive Assistant will perform full administrative and operational services of a responsible and confidential nature for the Head of the Department . Coordinates inter-departmental and inter-management offices administrative activities. The incumbent will report to the Director General, CWRD and Senior National...

  • Executive Assistant

    1 month ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionDescription –>The Executive Assistant will perform full administrative and operational services of a responsible and confidential nature for the Head of the Department . Coordinates inter-departmental and inter-management offices administrative activities. The incumbent will report to the Director General, CWRD and Senior National...

  • Executive Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionDescription –>The Executive Assistant will perform full administrative and operational services of a responsible and confidential nature for the Head of the Department . Coordinates inter-departmental and inter-management offices administrative activities. The incumbent will report to the Director General, CWRD and Senior National...

  • Executive Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionDescription –>The Executive Assistant will perform full administrative and operational services of a responsible and confidential nature for the Head of the Department . Coordinates inter-departmental and inter-management offices administrative activities. The incumbent will report to the Director General, CWRD and Senior National...